Senior Associate, Business Development & Licensing – Enabling Technologies

Job Description

Position Description:

Senior Associate, Business Development & Licensing – Enabling Technologies

This position provides full administrative support to the Enabling Technologies team within the Business Development & Licensing Organization.  The position requires excellent organizational skills, professional communication/telephone skills, flexibility, and teamwork.

The primary activities include and are not limited to the following:

Primary Activities:

• Calendar management including the scheduling and handling of logistics for recurring departmental meetings and events.

• Demonstrated experience scheduling and coordinating complex, multi-leg domestic and international travel including visa/passport procurement, expense reporting.

• Communication skills must be at a level to effectively interact with our Company's executives and internal/external clients both on-site and remotely to maintain workflow and handle routine correspondence

• Develop and organize departmental files, including the support and use of Microsoft Teams sites.

• Demonstrate an understanding of our Company's policies and procedures.

• Provide confidential executive administrative support in handling a variety of business & HR, and other HR-related activities.  

• Understand procurement processes to initiate new purchase orders, process invoices and maintain accurate recordkeeping.

• Input and maintenance of BD&L’s Licensing Knowledge Repository (LKR) database (including, but not limited to, entering new projects, creating new customer & person IDs, closing out agreements).

Position Qualifications:

Education Minimum Requirement:

• High School Graduate/GED

Required Experience and Skills:

• Minimum 8 years administrative assistant experience.

• Minimum 3 years administrative experience supporting senior or executive level management position.

• Excellent written and verbal communication skills.

• Advanced computer skills using (MS Outlook, Word, Excel, Power Point) and operation of other Company internal systems.

• SAP experience processing expense reports, purchase orders, payment requests, vendor add forms, as well as run reports within SAP and Ariba.

• Organization and time management: Ability to handle and prioritize a large number of simultaneous assignments.

• Good judgment and discretion, handle sensitive documents, and maintain confidentiality.

• Ability to work independently and with little supervision.

• Event planning/coordination experience.

• Extraordinary attention to detail.

• Outstanding communication and people skills.

• Advanced secretarial/clerical abilities with a history of strong performance.

• Experience with financial and budget tasks.

Under New York City, Colorado State, Washington State, and California State law, the Company is required to provide a reasonable estimate of the salary range for this job. Final determinations with respect to salary will take into account a number of factors, which may include, but not be limited to the primary work location and the chosen candidate’s relevant skills, experience, and education.

Expected salary range:

$78,700 - $123,800

Available benefits include bonus eligibility, health care and other insurance benefits (for employee and family), retirement benefits, paid holidays, vacation, and sick days. For Washington State Jobs, a summary of benefits is listed here.

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