Administrative Coordinator

Posting number: 202610779

Department: FINANCE

Division: RISK MANAGEMENT

Job classification: Administrative Coordinator /B31

Posting type: Open

Categories: Accounting and Finance

Summary

Prince William County Division of Risk & Wellness Services is seeking a motivated administrative professional to provide administrative management and support to a division that delivers a range of services to the organization.   This position will provide training support, accounting, other programming, and general administrative functions.  This full-time position as an Administrative Coordinator is ideal for someone who wants to work in a dynamic office that serves the Prince William County workforce and community and enjoys the challenge of a job that is different every day.

This person must be dedicated to providing the highest level of service to employees and citizens and work in a division where teamwork is an essential function.  This position will be essential in continuing to develop positive relationships to ensure a reputation as a trusted partner with internal stakeholders.  The office is located in Woodbridge.

About This Role:

This position will: 

• Provide support to the Risk & Wellness Division with a team of 17 people;
• Ensure department compliance with applicable policies; administering daily administrative operations such as payroll and purchasing; creating purchase orders; maintaining office supplies; processing invoices; updating and maintaining records, reports, and databases;
• Provide monthly and quarterly reports;
• Maintain budgets;
• Record and track subrogation and restitution payments;
• Maintain accurate and detailed records for audits; 
• Provide human resource liaison tasks;
• Perform accurate and timely data entry;
• Provide support and administrative functions for training programs;
• Provide driver program administration;
• Provide excellent customer service;
• Interact with Risk staff in a team environment.

Minimum Requirements:

High school diploma or G.E.D. with 3 years of administrative experience or other related experience.

Preferences:

The successful candidate will have:

• An Associate’s degree
• Experience and a high level of accuracy with data entry systems
• Computer and general office skills
• Proficiency in Microsoft Office (Excel, Word, Teams, OneDrive, SharePoint)
• Experience with financial management systems for procurement and invoicing 
• Experience with external audits of programs and data reporting
• Intermediate to advanced administrative experience working with various databases/systems
• Excellent time and project management skills 
• Ability to work independently and manage multiple activities at once
• Strong experience in administrative project management and process improvement 
• Professional-level oral and written communication skills 
• Outstanding customer service skills 

Special Requirements:

• Valid Driver’s License

• Ability to pass a DMV Records Check

Work Schedule:

This is a 37.5-hour position located in Woodbridge, VA. Work is generally between 8:00 a.m. and 5:00 p.m., Monday–Friday.

Hiring Salary Range: $28.32 - $40.69 Hourly

We also offer great benefits, including:

• Retirement from the Virginia Retirement System (VRS)
• 401a and 457 retirement savings and investment plans  
• Paid Annual Leave
• Paid Personal Leave 
• Paid Sick Leave
• Paid Holidays
• Optional Group Medical and Dental Health Plans  
• Optional Group Life Insurance
• An Employee Assistance Program (EAP) 
• Career Development Opportunities

Full-time positions with Prince William County Government qualify for Public Service Loan Forgiveness. Click here for PSLF for additional information.

NOTE: The above position description is intended to represent only the key areas of responsibility; specific position assignments will vary depending on the department's business needs. To view the class description in its entirety, click