Senior Executive Assistant

Description

 The Senior Executive Assistant plays a critical role in supporting our high-level executives by managing administrative tasks, communications and providing strategic support to help executives focus on leadership duties. 

1. Executive Support:

• Manage executives' calendars, appointments, and meetings.
• Coordinate travel arrangements and itineraries.
• Act as the point of contact between executives and internal/external stakeholders.
• Prepare and organize presentations, reports, and documents for executive meetings.

2. Communication:

• Handle executive-level correspondence and communications (emails, calls, letters).
• Take and distribute minutes from executive meetings.
• Draft, review, and send communications on behalf of executives.

3. Project Management:

• Coordinate and manage key executive-led projects, ensuring deadlines are met.
• Track action items and follow up with team members to ensure progress.

4. Administrative Support:

• Maintain confidential records, documents, and information.
• Organize and prioritize multiple tasks while maintaining attention to detail.
• Handle office logistics such as ordering supplies and managing expenses.

5. Strategic Support:

• Provide strategic input by helping with research, gathering data, and analyzing reports.
• Attend high-level meetings with executives to take notes and provide actionable insights.
• Assist in decision-making processes by providing timely and relevant information.

6. Event Coordination:

• Plan, organize, and execute company events, conferences, or large meetings.
• Work with vendors, venues, and other service providers to ensure smooth event operations.

Requirements

Qualifications:

• Bachelor's degree in business administration or related field (preferred but not always required).
• 5+ years of experience in executive support or a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other project management tools.
• Strong communication and interpersonal skills.
• Ability to multitask, prioritize, and work under pressure.

Skills Required:

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to handle sensitive and confidential information with discretion.
• Problem-solving and analytical skills.