Vehicle Maintenance and Procurement Specialist

Job Posting Title:

Vehicle Maintenance and Procurement Specialist

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Hiring Department:

Parking and Transportation Services

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

UT Parking and Transportation Services is responsible for the management of over 17,000 parking spaces on campus, including 12 parking garages and more than 50 surface parking lots. Our operations include the distribution and regulation of daily, permitted, and event parking, as well as the maintenance of parking lots and garages. We also provide assistance to those parked on or traveling through campus. This assistance includes jump-starts and opening vehicles for those locked out.

For more information on UT Parking and Transportation Services, please visit: https://parking.utexas.edu/about

Your skills will make a difference.

You’ll be working for a university that is internationally recognized for our academic programs and research.  Your work will make a difference in the lives of University Business Services (UBS) staff, thereby enhancing the student experience.  If you’re the type of person that wants to know your work has meaning and impact, you’ll like working in our department and for UT Austin.  UT Austin provides an outstanding benefits package including but not limited to:

• Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)
• Voluntary Vision, Dental, Life, and Disability insurance options
• Generous paid vacation, sick time and holidays
• Teacher Retirement System of Texas, a defined benefit retirement plan, with employer matching funds
• Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Robust free training access through LinkedIn Learning plus professional conference opportunities
• Tuition assistance
• Expansive employee discount program including athletic tickets
• Free access to UT Austin’s libraries and museums with staff ID card
• Free rides on al UT Shuttle and Austin CapMetro buses with staff ID Card
• For more details, please see: https://hr.utexas.edu/prospective/benefits and https://hr.utexas.edu/learning-development/resources/employee-experience

Purpose

To provide management, procurement, distribution, and inventory control of mechanical parts, lubricants and fuels for the University’s automotive repair facilities. Will ensure vehicle maintenance technicians have the necessary parts to complete repairs efficiently and cost effectively, while maintaining accurate inventory records.

Responsibilities

• Processing work orders from technicians, identifying the correct parts based on vehicle information and repair description, and cost effectively sourcing parts from various vendors based on price, availability, and quality.
• Providing price quotes for parts and explaining pricing structures. Following up on backorders and communicating delays to mechanics and customers. Excellent communication and interpersonal skills to interact effectively with vehicle technicians, vendors/suppliers and customers.
• Receiving and checking incoming deliveries against purchase orders. Reconciling credit card statements against part invoices.
• Stocking, organizing, and labeling parts in the storeroom. Identifying commonly used parts and keeping adequate stock on hand. Maintaining accurate inventory records, including tracking part numbers, quantities, and pricing. Handling part returns and exchanges, ensuring proper documentation.
• Manage fuel inventory, including ordering fuels, verifying fuel drops, and documenting proper fuel storage and inventory controls, as required by TCEQ.
• Other related functions as assigned.

Required Qualifications

High school graduation or GED. Three years in automotive parts sourcing or parts counter experience. Ability to use inventory management systems, repair guides and parts catalogs to research and order parts. Ability to manage a large inventory of par