Human Resource Assistant

Description

About Us:
Valley Healthcare System, INC ( VHcS) a not-for-profit, community health care center committed to providing high-quality, accessible care to individuals, regardless of their ability to pay. We strive to serve our community by addressing barriers to health care and promoting wellness for all. Join our team and make a meaningful impact in the lives of those we serve.

Position Overview:
We are seeking an organized, detail-oriented HR Assistant to support the Human Resources department in daily operations. The ideal candidate will assist with recruitment, onboarding, employee record management, and HR compliance while contributing to a positive and efficient workplace culture.

What We Offer:

• Competitive salary starting at 15.96 and increases based on experience.
• Comprehensive benefits package, 100% employer paid including health, dental, and vision insurance (for full-time positions).
• Paid time off and holidays.
• Opportunities for professional development and growth.
• A supportive, mission-driven workplace environment.

Key Responsibilities:

• Assist with the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
• Coordinate new hire onboarding, including preparing employee files, conducting orientations, and ensuring completion of required documentation.
• Maintain and update employee records in HR systems, ensuring accuracy and confidentiality.
• Support HR compliance by tracking certifications, training, and policy acknowledgments.
• Respond to employee inquiries regarding benefits, policies, and procedures in a timely and professional manner.
• Organize and assist with employee engagement activities and events.
• Provide administrative support, including preparing reports, maintaining filing systems, and managing correspondence.
• Collaborate with the HR team to support special projects and initiatives.

Qualifications:

• High school diploma or equivalent required; associate’s or bachelor’s degree in Human Resources, Business Administration, or related field preferred.
• 1-2 years of experience in an administrative or HR support role is a plus.
• Strong organizational and time-management skills with attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with HRIS systems is a plus.
• Ability to handle sensitive and confidential information with integrity.
• Demonstrated ability to work collaboratively in a team-oriented environment.

Requirements

Required Skills/Abilities:

· Excellent verbal and written communication skills.

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

· Excellent organizational skills and attention to detail.

· Proficient with Microsoft Office Suite or related software.

· Proficient with or the ability to quickly learn payroll management, human resource information system (HRIS), and similar computer applications.

Education and Experience:

· Prior related office experience preferred.

Physical Requirements:

· Prolonged periods of sitting at a desk and working on a computer.

· Must be able to lift up to 15 pounds at times.

Compliance: Adhere to company policies and procedures and all Federal, State and Local medical service requirements. To include HIPAA Privacy & Security.

Confidentiality (HIPAA): Every employee is required to sign a Pledge of Confidentiality. Failure to comply with our Pledge of Confidentiality can or will lead to immediate termination of employment. Confidentiality applies to a patient’s Personal Health Information (PHI) and includes: written, oral and electronic communications. Each employee has an obligation to maintain confidentiality after their employment/association with this facility ends. 

Security (HIPAA): Every employee is required to protect their computer log-on and password. You must secure your work area prior to leaving it unattended for an extended period of time. You are required to log-off of your computer and secure your work area prior to leaving at the end of the day. If you have a responsibility for closing or locking files, securing equipment, or locking the building and you do not comply with these requirements, you will be subject to reprimand and/or termination based upon the infraction. We are required by law to protect patient privacy, identifiable patient information, and all properties contai