Administrative Assistant

Company Description

Louis Dreyfus Company is a leading merchant and processor of agricultural goods. Our activities span the entire value chain from farm to fork, across a broad range of business lines, we leverage our global reach and extensive asset network to serve our customers and consumers around the world. Structured as a matrix organization of six geographical regions and ten platforms, Louis Dreyfus Company is active in over 100 countries and employs approximately 18,000 people globally.

Job Description

This position provides office administration & SHE (Safety, Health & Environment) support for and is involved in the daily management of the Livermore, CA office.  Also responsible for various administrative projects as assigned.  

Primary Responsibilities/Essential Functions 

• Welcomes visitors, determines the reasoning for their visit and notifies the correct office personnel. 
• Maintains visitor log. 

• Maintain employees enter/exit records and out of office records. 

• Receives and distributes mail and deliveries.  

• Responsible for packaging and shipping samples to customers’ requests. 

• Create outgoing shipments with FedEx/ UPS and monitor tracking information and invoicing. 

• Coordination of on-site and off-site office events/ celebrations, reserving and preparing a space, ordering meals. 

• First point of contact for office vendors.  

• Coordinate with office vendors as needed. 

• Supervise the maintenance of office equipment (water, coffee, snacks, air purifiers, dishwasher, and printer) 

• Manages office supply and kitchenette inventory and organization of all supply rooms. 

• Order office and kitchenette supplies as needed, while staying within budget. 

• Provide support for local Executive Officers with various tasks as needed. 

• Establish and oversee best practices for ordering of logo branded merchandise. 

• Provide reporting and transactional support for various departments as needed. 

• Aid with logging expense reports. 

• Support LDC Accounting team with monthly budgetary expenses confirmations 

• Schedule appointments and travel arrangements. 

• Act as liaison between LDC Livermore site and LDC IT department. 

• Act as SHE (Safety Health & Environment) Coordinator and practice LDC’s safety standards at all times. 

• Support Regional SHE Team to ensure employees are following LDC’s SHE Policies. 

• Assist Lab Coordinator in reviewing Health & Safety Management System Documents to ensure they are up to date. 

• Aid in the creating of Job Hazard Assessments for jobs around the facility and lab. 

• Support Pilot Plant and Lab teams as needed. 

Qualifications

Education/Professional Certifications/Licenses 

Required qualification: 

• Bachelor Degree in Science, Food Science 

Preferred qualification: 

• Previous exposure to science/biotech company as office coordinator, admin assistant, or safety coordinator is a plus. 

• Previous science courses (high school, community college etc.) 

 
Experience 

Basic qualification:  

• One to three years plus of administrative support experience. 

Knowledge/Skills/Abilities (including any physical demands) 

Basic qualifications: 

• Excellent verbal and written communication skills. 

• Proficiency with spreadsheet and word-processing software (e.g., Excel, Word, Powerpoint). 

• Strong organization abilities. 

• Excellent attendance. 

• Ability to work with people at all levels of the organization  

• Strong documentation skills. 

• Strong analytical and problem-solving skills. 

• Ability to prioritize multiple tasks to meet strict monthly deadlines. 

• Proactively approaches job duties and potential problems. 

• Detail oriented with strong organizational skills. 

Additional Information

What We Offer

We provide a dynamic and stimulating international environment, which will stretch and develop your abilities and channel your skills and expertise with outstanding career deve