Sr. Administrative Assistant, Administration

Sr. Administrative Assistant 

We are currently seeking Administrative Support Associate that is highly motivated for a busy pathology department in a large academic medical center. The ideal candidate will have excellent written and oral communication, customer service skills and strong multitasking, organizational and critical thinking skills. They will also have familiarity with laboratory terminology, knowledge/ familiarity with booking travel and ability to work with minimal supervision. 

Position Highlights: 

• Shift Schedule:  Full time Days
• Department:  Administration
• Location:  Winston Salem, NC - Wake Forest Baptist Medical Center 

What We Offer:

• Day 1 Health Coverage: Amazing health insurance with the option of copay or HSA eligible plans
• Wellness Incentives: Up to $1,350/year in wellness incentives through our LiveWELL program
• Education: Eligible for our Prepaid College Tuition Assistance program (up to $5,250/year)!
• Parental Benefits: Six weeks paid birthing-mother maternity leave & four weeks paid parental leave
• Retirement: Up to 7% employer-paid retirement contributions

Education/Experience/Certifications to Qualify:   

• High school diploma or GED equivalent and four years administrative support experience in a professional setting. 
• Associate's degree in Secretarial Science preferred. 

ESSENTIAL FUNCTIONS: 

• Functions as point of contact for department leader(s). 
• Coordinates or prepares meeting materials and gets direction from others to ensure leader is as prepared and organized as possible. 
• Manages leader's calendar, discussing with leader as appropriate. Schedules locations and resources needed. 
• Optimizes leader's travel schedules and expedites expense reports. 
• Responds to inquiries and sensitive questions in a professional manner, and when appropriate, takes initiative to refer to most appropriate WFBH official. 
• Provides administrative support at meetings of significance. 
• Assists with departmental budget by processing expenditures for accurate accounting. 
• Assists in coordinating projects, preparing reports and follow-through as requested. Identifies opportunities for improvement. 
• Compiles confidential WFBH information using discretion as to appropriate action. 
• Composes correspondence and signs on behalf of leader as delegated. 
• Assists with coordination of administrative support functions in the office. 
• Provides direction to other administrative staff in department as appropriate. 
• Performs other related duties as requested. 

Skills/Qualifications:

• Ability to build collaborative relationships 
• Detail oriented Ability to meet deadlines
• Ability to multi-task and prioritize 
• Proficiency in Microsoft Office programs 
• Proactively seek ways to improve skills

Atrium Health Wake Forest Baptist is a pre-eminent academic health system based in Winston-Salem, North Carolina. Atrium Health Wake Forest Baptist is part of Advocate Health, which is headquartered in Charlotte, North Carolina, and is the fifth-largest nonprofit health system in the United States, created from the combination of Atrium Health and Advocate Aurora Health. Atrium Health Wake Forest Baptist’s two main components are an integrated clinical system – anchored by Atrium Health Wake Forest Baptist Medical Center, an 885-bed tertiary-care hospital in Winston-Salem – that includes Brenner Children’s Hospital, five community hospitals, more than 300 primary and specialty care locations and more than 2,700 physicians; and Wake Forest School of Medicine, the academic core of Atrium Health Enterprise and a recognized leader in experiential medical education and groundbreaking research that includes Wake Forest Innovations, a commercialization enterprise focused on advancing health care through new medical technologies and biomedical discovery.

Wake Forest Baptist Health, Wake Forest University School of Medicine and Atrium Health have joined forces in a strategic combination that will enhance care, transform medical education and create economic opportunity for countless lives in North Carolina and beyond. As a part of that combination, the two health systems will be integrating technology and platforms, inclu