Philanthropy Coordinator

JOB SUMMARY: 

Ephraim McDowell Health Care Foundation is seeking a dedicated and enthusiastic individual to fill the role of Philanthropy Coordinator. This position offers a unique opportunity to contribute to the success of our nonprofit organization by supporting philanthropic efforts aimed at enhancing healthcare services in our six-county region of Boyle, Casey, Garrard, Lincoln, Mercer, and Washington counties. The Philanthropy Coordinator will play a crucial role in managing donor relationships, ensuring financial and record compliance, providing administrative and strategic support, and contributing to the overall growth of the Foundation's philanthropic programs. Exhibits the F.I.R.S.T. values (Friendliness, Innovation, Respect, Service, and Trust). 

 

ESSENTIAL FUNCTIONS, DUTIES, AND RESPONSIBILITIES: 

1. Lead and expand the annual giving program: This includes actively managing payroll deduction initiatives and creatively exploring new strategies to increase participation from both payroll and recurring donors. 
2. Ensure timely donor acknowledgment: Oversee the prompt and accurate acknowledgment of all gifts, managing the process of receiving, recording, and acknowledging donations in Blackbaud / Raiser's Edge NXT, ensuring accuracy and timeliness in all gift processing activities. 
3. Manage donor portfolio: Cultivate and maintain a portfolio of 150-200 annual donors, ensuring their continued engagement within the donor cycle. 
4. Contribute to the strategic planning for annual giving and donor engagement initiatives. 
5. Assist in setting measurable goals for donor acquisition, retention, and annual giving programs. 
6. Coordinate stewardship events and activities to recognize and thank donors for their support, fostering a culture of appreciation and engagement within the donor community. ● Act as a corporate liaison for annual corporate donors who receive benefits from the Foundation throughout the year. 
7. Maintain meticulous financial records: Ensure all funding expenditures for the Associate FIRST and Chaplain's Fund are accurately recorded and comply with all relevant record-keeping standards. 
8. Securely manage all foundation records: Organize and maintain all physical and digital records, including financials and meeting minutes, ensuring full security and compliance. ● Provide basic budgeting assistance for fundraising events and specific annual giving campaigns. 
9. Assist in the preparation and submission of grant proposals and reports, coordinating with program staff to gather necessary information and ensure compliance with grant requirements. 
10. Ensure compliance with relevant regulations and ethical standards governing philanthropic activities, maintaining confidentiality and integrity in all interactions. 
11. Provide reporting support: Assist in generating reports from Raiser's Edge as needed to support the Foundation Director's strategic initiatives, including maintaining donor records and ensuring data integrity in the organization's donor management system, updating contact information, recording interactions, and generating reports as needed. 
12. Coordinate and support volunteer and intern efforts related to fundraising events and campaigns with the volunteer services department, working collaboratively with the Director, Board of Directors, committees, and volunteers to coordinate fundraising efforts and leverage resources effectively towards achieving fundraising goals. 
13. Provide support for fundraising events and activities, including logistics coordination, attendee management, and post-event follow-up, to ensure successful outcomes and positive donor experiences. 
14. Assist in research to identify prospective donors and funding opportunities, providing valuable insights to inform cultivation and solicitation strategies, with a focus on in-kind donations and gifts under $5,000. 
15. Manage and update philanthropic content on the foundation's website in coordination with the marketing department, including donor stories, impact reports, event updates, and grant information. 
16. Optimize the utilization of Blackbaud Raiser's Edge NXT for enhanced donor segmentation, communication automation, and reporting. 
17. Collaborate with the marketing team to develop compelling donor stories to effectively demonstrate the impact of contributions and ensure all donor communications adhere to the foundation's brand voice and messaging. 
18. Assist in the development and strategies for regular communication with donors, including newsletters, social media, impact reports, and personalized correspondence, to keep them informed and engaged with the organization. 
19. Uphold high standards of professionalism and confidentiality in all aspects of the role. 
20. Engage in continuous professional development to s