SDS Administrative Assistant 4 - 18423

RELOCATION ASSISTANCE: No relocation assistance available

CLEARANCE REQUIRED FOR START: No

CLEARANCE TYPE: None

TRAVEL: Yes, 10% of the Time

Description

At Northrop Grumman, our employees have incredible opportunities to work on revolutionary systems that impact people's lives around the world today, and for generations to come. Our pioneering and inventive spirit has enabled us to be at the forefront of many technological advancements in our nation's history - from the first flight across the Atlantic Ocean, to stealth bombers, to landing on the moon. We look for people who have bold new ideas, courage and a pioneering spirit to join forces to invent the future, and have fun along the way. Our culture thrives on intellectual curiosity, cognitive diversity and bringing your whole self to work — and we have an insatiable drive to do what others think is impossible. Our employees are not only part of history, they're making history.

Northrop Grumman Defense Systems is seeking an Administrative Assistant 4 to join our team of qualified, diverse individuals in support of the SDS Program. This position will be located in Roy, UT.

What You’ll Get to Do: 

The successful candidate will be a vital member of the team and perform in an administrative leadership role. The Administrative Assistant will be performing normal office functions including, but not limited to: 

• Ability to protect and maintain confidentiality.

• Providing support to multiple directors, including scheduling internal and external meetings.

• Coordinating calendars, travel arrangements, expense reports and all forms of correspondence.

• Receiving, referring or answering emails.

• Prepare, proofread, and distribute organizational announcements.

• Facilitating presentations in directors’ meetings.

• Maintaining various forms, files, folders, access lists.

• Arranging meetings and conferences.

• Facilitating program meetings (all hands, lunch and learns, and customer visits). 

• Maintaining supplies.  

• Receiving, referring, or answering mail. 

• Office seating coordination with facilities.

• Recording and distribution of meeting minutes.

• Communicating with executive, administrative and management personnel to gather or convey relevant information.

• Answering questions related to office operations, established policies, procedures, and procedures.

• Completing requirements in a fast-paced, multifaceted environment. 

This position’s standard work schedule is a 9/80. The 9/80 schedule allows employees who work a nine-hour day Monday through Thursday to take every other Friday off.  

Position Benefits:
As a full-time employee of Northrop Grumman, you are eligible for our robust benefits package including:

• Medical, Dental & Vision coverage
• 401k
• Educational Assistance
• Life Insurance
• Employee Assistance Programs & Work/Life Solutions
• Paid Time Off
• Health & Wellness Resources
• Employee Discounts

Basic Qualifications:

• High School Diploma/GED or higher and a minimum of 6+ years of experience providing Administrative or Executive support. 

• Must be a US Citizen with the ability to obtain a U.S. Government DoD Secret security clearance. 

• Advanced Proficiency with Microsoft Office suite (Outlook, Word, Excel, and PowerPoint). 

• Ability to work with minimal supervision. 

• Demonstrated outstanding verbal, interpersonal and written communication skills. 

• Ability to be an exceptional team player, interface well at all levels in the organization. 

Preferred Qualifications: 

• AA or bachelor’s degree and/or professional certification centric to administrative discipline. 

• US Citizen with an active U.S. Government DoD Secret security clearance at time of application with an investigation completed within the last 6 years. 

• Proficiency in business and travel expense system Concur (or similar) with complex, frequently changing travel. 

• Demonstrated ability to manage multiple administrative projects and initiatives. 

• Strong interpersonal, organizational and problem-solving skills. 

• Ability to be collaborative, proactive, self-motivated, well-organized, detail-oriented, and assertive as necessary. 

• Able to execute projects and tasks independently. 

• Ability to exercise good judgment while demonstrating flexibility and agility, prio