OPS Purchasing Specialist - 31902303

Requisition No: 827507 

Agency: Division of Emergency Management

Working Title: OPS Purchasing Specialist - 31902303

 Pay Plan: Temp

Position Number: 31902303 

Salary:  $30.00 - $37.00 hourly 

Posting Closing Date: 04/30/2024 

Total Compensation Estimator Tool

Purchasing Specialist - OPS

 Directors Office / Procurement Unit

State of Florida Division of Emergency Management

This position is located in Tallahassee, FL

 

The Florida Division of Emergency Management plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. The Division of Emergency Management (FDEM or Division) is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies.

 

The Division serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, the Division manages the State Watch Office; the 24-hours a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the state of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate and communicate with our community stakeholders for a resilient Florida” along with our vision of, “Leading the Profession in building prepared and resilient communities”.

 

Position Overview and Responsibilities:

This is a professional position in the Procurement Unit of the Division. The incumbent will work purchasing a wide variety of specialized and/ or unusual commodities and services including implementing technical or contractual policies and procedures. This position requires independent work administering state and federal purchasing policies and procedures for the Division. This position will coordinate with internal and external customers regarding all Division procurement and contracting activities. This position will also serve as an Administrator for the Florida Accountability and Contract Tracking System (FACTS) and the Federal Funding Accountability and Transparency Act (FFATA) Subaward Reporting System.

 

Responsibilities of this position include, but are not limited to, the following:

• Prepares and posts formal competitive solicitations (RFP, ITB, ITN), Informal solicitations (RFQ’s), single source requests, and non-competitive procurements.
• Prepares complex specifications, legal advertisements, formal bid invitations, contracts, and correspondence regarding purchasing matters of a highly technical or scientific nature.
• Posts public meeting notices to the Division’s website and the Florida Administrative Register.
• Conducts public meetings, pre-bid conferences, and public openings.  
• Creates bid tabulations, reviews procurements for responsiveness and responsibility requirements, and makes award recommendations.
• Ensures that the appropriate methods of procurement and commodity codes are used for all purchases.
• Screens requisitions, purchase orders, solicitations, contracts, and reports for accuracy and conformance with agency policies and regulations.
• Assists in solving routine problems and brings unusual problems and administrative matters to the supervisor’s attention.
• Ensures that the Division is meeting applicable purchasing policies and procedures.
• Assists in the development of internal policies and procedures.
• Provides training to division staff (within and outside the procurement unit) on procurement processes and procedures including creating PowerPoint presentations and training documents.
• Confers with department heads to determine unusual commodity needs in terms of quality, quantity, and type of equipment.
• Coordinates with bureaus to review Scopes of Work and ensures that they meet mandatory requirements.
• Assists Contract Managers in developing contracts resulting from awards.
• Ensures special requirements and attachments are