Program Assistant

Online applications must be received before 12:00am on:

March 3, 2025

If a date is not listed above, review the Applicant Instructions below for more details.

Available Title(s):

107M-YN_CS_NPS - Program Assistant

Business Title:

Program Assistant

Employee Type:

Classified

Position Details:

The Opportunity:

The School of Biological Sciences (SBS) is dedicated to advancing biological knowledge and addressing societal challenges through cutting-edge research and education. SBS' goal is to prepare well-informed citizens and professionals through critical thinking, scientific literacy, and innovative teaching. SBS aims for excellence in biological research and education, securing investments for state-of-the-art facilities and providing competitive support and mentorship.

As the Program Assistant, you will serve as the primary point of contact for students, staff, faculty and visitors to the School. Under general supervision, you will provide operational and administrative support and assist with the management of the academic programs of study related to course enrollment, advising, recruitment and retention. In this position, your duties will include, but are not limited to: coordination of enrolling students, maintaining student files; certifying new majors; tracking second and double majors; tracking advisor assignments and student concerns; serving as a source of information on requirements and curriculum for advisors; managing scholarships; providing clerical assistance to faculty mentors/advisors; obtaining and filing course syllabi; distribution and collection of student course evaluations; coordinate visits by prospective undergraduates; coordinating all events, including invitations; and provide support to faculty, students, and staff as needed.

You will provide information to new and current graduate students regarding program requirements and application processing. You will also compile and maintain graduate student program data, assist with graduate recruitment activities and training and assist with awards for graduate scholarship and fellowship. In coordination with other Academic Office staff, you will receive walk-in visitors and answer the main phone line and complete other office duties as assigned.

This is a full-time (100% FTE), permanent position. This position is overtime eligible.

Monthly Salary: $3,239.00 to $4,299.00 | Range 37, Step A through M | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with WAC 357-28. 

Benefits: WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.

Required Qualifications:

• High school graduation or equivalent AND two years of full-time clerical experience OR equivalent education/experience.

• Proficiency using Microsoft Office applications, including demonstrated experience with databases and/or spreadsheets.

Preferred Qualifications:

• Strong interpersonal and organizational skills, including attention to detail.

• Experience working in higher education or related office setting.

About Department- The School of Biological Sciences Webpage

Additional Information:

Area/College: College of Arts & Sciences
Department Name: School of Biological Sciences
Location: Pullman, WA

Application Instructions: Applicants must upload the following required documents to their online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

1) Resume
2) Cover Letter

External candidates, upload all documents in the “Application Document” section of your application.
Current WSU Employees (internal candidates), before starting your W