Court Operations Specialist (Judicial Assistant)

Initial Posting Date:

06/05/2024

Application Deadline:

06/19/2024

Agency:

Judicial Department

Salary Range:

$4,363 - $6,769

Position Type:

Employee

Position Title:

Court Operations Specialist (Judicial Assistant)

Job Description:

Interviews: will be scheduled within three weeks after the application deadline.

Who We Are

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.

We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission. 

Benefits to You

• We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.

• The hourly equivalent for this position is $25.17 - $39.05.

• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.

• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job!

• In this job profile, we offer candidates new to OJD the first step of the salary range. You are potentially eligible for a 5% annual increase.

Position Highlights

The Jackson County Circuit Court in Medford, Oregon, is hiring a Judicial Assistant (Court Operations Specialist).

In this role, you will provide advanced, confidential, and technical clerical support to a judge. You will maintain multiple calendars, establish workload priorities, route documents and files, track the status of cases, gather data, provide limited legal research, and schedule and coordinate hearings, trials, court appearances, and meetings. You will also prepare and process correspondence, memoranda, opinions, and instructions and will review the documents for compliance, accuracy, and completeness.

Additionally, you will provide courtroom and trial support by providing real-time data entry, preparing forms and orders, assisting the judge, clerk, and attorneys, recording proceedings, and operating multimedia equipment. You will also host remote court sessions via telephone or video conference as needed. For jury trials, some of your duties will include coordinating trials among various courtrooms, assisting with jury selection, taking attendance, and swearing in jurors.

You will also assign court-appointed attorneys, assist self-represented litigants, provide information and guidance to coworkers and pro tem judges, and provide backup coverage to other judicial assistants and clerks as needed.

Assigned tasks may be changed to accommodate workload and organizational needs. 

Instructions for Cover Letter and Work History/Resume

Your cover letter and work history/resume should demonstrate how you meet the Minimum Qualifications, the Special Qualifications, and the Requested Skills and Attributes, which are listed below.

Cover Letter

• Attach your cover letter (not to exceed two pages) in the Resume / Cover Letter section of the application. Your cover letter and filename should include your name.

• In the body of your cover letter, please include responses to all Requested Skills and Attributes listed below.

• Address the cover letter “To the Hiring Manager.”

• Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.

• Prepare your cover letter before starting your Workday application.

Work History/Resume

• Attach your updated resume in the Resume / Cover Letter section of the application. Your resume and filename should include your name.
  
  OR 

• Complete the Job History/Work Experience portion of your Workday profile if you are not