Senior Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Allschwil, Switzerland, Raritan, New Jersey, United States of America, Spring House, Pennsylvania, United States of America

Job Description:

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Our Cardiovascular and Metabolism team develops breakthrough treatments for diseases that burden hundreds of millions of people. Joining this team will bring your innovative talents to the forefront of preventing and managing life-threatening diseases.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

Job Specification - Executive Administrator

Reports to: Pieter Miller-Vergote, Clinical Leader Cardiopulmonary

Role Type: Strategic Executive Support & Enterprise Operations

Scope: Cardiovascular HealthTech | Heart Failure | Aging & Metabolism

Role Purpose

The Executive Administrator provides high-level administrative, coordination, and operational support to senior executives and their leadership ecosystem, enabling organizational efficiency and leadership effectiveness.

Operating with a strategic executive partnership mindset, the role ensures smooth information flow, disciplined execution, and operational reliability—allowing leaders to focus on enterprise priorities, external engagement, and strategic decision-making.

The Executive Administrator acts as a trusted extension, balancing operational excellence with sound judgment, discretion, and enterprise awareness, while supporting exploratory initiatives that define future cardiovascular innovation platforms and enterprise growth opportunities.

Key Responsibilities

Strategic Executive Partnership

• Act as a trusted partner to executives, proactively managing administrative and operational demands

• Operate with a CEO-office mindset, anticipating downstream impacts, sequencing, and trade-offs

• Exercise independent judgment in managing time, access, and information flow

• Provide stability, clarity, and momentum in complex, fast-moving environments

Executive Time, Calendar & Cadence

• Manage complex, high-stakes calendars across global time zones

• Serve as an effective gatekeeper for scheduling and executive access

• Own the annual executive cadence, anticipating:

  • Leadership meetings

  • Board-related activities

  • Conferences

  • External engagements

• Proactively optimize calendars to protect focus time and align time investment with enterprise priorities

Senior-Level Meetings & Coordination

• Coordinate internal and external meetings with a “no surprises” standard

• Ensure executives are fully prepared with appropriate materials, context, and stakeholders

• Manage end-to-end meeting logistics, including agendas, pre-reads, and executive-ready materials

• Partner with stakeholders to align agendas and sequencing for complex forums

• Track actions, decisions, and follow-ups to ensu