Project Coordinator II

Job Title

Project Coordinator II

Agency

Texas A&M University - Corpus Christi

Department

Provost & Academic Vice President

Proposed Minimum Salary

Commensurate

Job Location

Corpus Christi, Texas

Job Type

Staff

Job Description

TAMU-CC is a dynamic university designated as both a Hispanic-Serving Institution (HSI) and Minority-Serving Institution (MSI) with approximately 11,000 students from 47 states and 54 foreign nations. We employ over 1,400 full-time and 2,000 part-time Islanders (including students/GAs). The University attracts highly talented faculty and staff and offers an array of undergraduate and graduate degrees, including doctoral programs.  As a member of the Texas A&M University System, TAMU-CC benefits from a range of resources, increased visibility and influence, and opportunities to collaborate in mutually beneficial ways with peers across member institutions and associated agencies.

TAMU-CC’s beautiful campus is located on a 240-acre island on Corpus Christi Bay and was ranked #1 College by the Sea by Best College Reviews. Our natural setting is enhanced by its modern, attractive, and state-of-the-art classroom buildings and support facilities.

From our generous benefits package and professional development opportunities, to our retirement programs and our commitment to service excellence, the Island University is an engaging and rewarding place to work.

Learn more information here!

Description:

This position is responsible for collecting, retaining, organizing, and disseminating critical and informational communications for the Office of the Provost. It is also the key event coordinator of all commencement ceremonies for the university.

Responsibilities:

Event Planning: 35%

• Act as Event Coordinator for University Commencement ceremonies (May, August, December).

  • Interact via verbal, written and interpersonal communication to coordinate all activities related to commencement to include website maintenance, marketing campaigns (including one for each individual ceremony, grad fair, and graduation application deadlines), program development, script preparation and review, location logistics, scheduling and attending briefing meetings with all departments involved, and securing vendors for catering, decorations, and various retail services.

  • Train staff and student participants who assist with ceremonies.

  • Encumber funds needed for event execution.

• Act as Event Coordinator for annual Promotion and Tenure honorees.

  • Interact via verbal, written and interpersonal communication to coordinate all activities related to Promotion and Tenure event to include website maintenance, program development, location logistics, scheduling and attending briefing meetings with all departments involved, and securing vendors for catering, decorations, and various retail services.

• Act as Event Coordinator for other major Provost events (e.g., student success initiative).

• Communicate details of events clearly and effectively to stakeholders and guests utilizing scheduling software such as Microsoft Outlook and other calendar applications.

Communications: 40%

• Develop and coordinate communications and interaction between the Office of the Provost and faculty, staff, students and external constituencies.

• Maintain all faculty listserv and coordinate with other departments on campus to provide timely messaging.

  • Provide other departments with suggested schedule of announcements release.

  • Create and manage release dates for reoccurring announcements.

  • Collaborate with MarCom to ensure all messaging aligns with university vision and mission.

• Maintain Academic Affairs web content to include:

  • Keep information on the Academic Affairs Staff page current and accurate.

  • Review and update links to external sites from all pages periodically.

  • Post special announcements and messages from the Provost.<