Administrative Security Coordinator - CEDC
State of South CarolinaAbout the role
Posting number: 190392
Department: Department of Juvenile Justice
Division: Security & Operations
Job classification: Administrative Coordinator I
Posting type: Open
Categories: Administrative Assistant, Clerical & Data Entry, Corrections, Records Management, Office and Administrative Support
Summary
If your goal is to build a career that makes a difference and you have a passion for making a difference in the lives of South Carolina's youth, consider joining the dedicated people of the South Carolina Department of Juvenile Justice (DJJ).
MISSION:
It is the mission of the South Carolina Department of Juvenile Justice (DJJ) to impact and transform young lives, strengthen families, and support safer communities through targeted prevention and rehabilitation.
JOB PURPOSE:
The Administrative Security Coordinator provides administrative support for the Facility Administrator. This position ensures effective coordination, compliance oversight, reporting accuracy, and operational continuity across amongst facility operations. The role directly supports departmental objectives by strengthening administrative systems, compliance tracking, communication, and leadership decision making.JOB RESPONSIBILITIES:
Plans, directs, and manages the administrative and/or support functions of the Facility Administrator, Assistant Facility Administrator, and assigned facility. This includes managing HR-related administrative actions for the Facility, including onboarding, separations, vacancy postings, and coordination with the Senior Administrative Coordinator and HR to ensure proper documentation and compliance are completed timely.Serves as a liaison between the Facility Administrator and department leaders (security, programs, education, clinical, and support services) to support communication, information flow, and follow up on assigned action items.
Maintains the upkeep and data for daily functioning of the facility equipment to include troubleshooting.
Prepares letters, memos, and notices for distribution.
Researches and responds to various office duties including routine and non-routine correspondences and phone requests/inquiries from internal and external stakeholders, youths, youths’ families and general public.
Monitors the facility budget, tracks expenditures, oversees p-card and purchasing processes, and assists in financial planning to ensure responsible and efficient use of resources.
Orders office supplies for the facility and ensures all departmental needs are met.
Prepares advance travel authorization forms and training requests for staff within the assigned facility.
Ensures all forms are submitted to Fiscal for processing.
Collects, enters, and monitors administrative data in designated systems, prepares routine reports, and identifies discrepancies for review.
Supports leadership decision making by ensuring data integrity and timely submission of required reports/responses.
Assists with tracking, compiling, and maintaining documentation related to audits, inspections, accreditation standards, and internal reviews.
Ensures records are organized, accurate, and readily available for administrative and oversight purposes.
Prepares and submits reports as required to the Facility Administrator and appropriate personnel within the established timeframe.
Performs additional administrative, operational, or coordination related duties as directed by the supervisor to support facility priorities, emergency needs, special projects, or evolving operational requirements within the assigned facility.
Examples of duties
STATE MINIMUM REQUIREMENTS:
A high school diploma and relevant experience in business management, public administration, or administrative services or a bachelor's degree may be substituted for the required work experience.ADDITIONAL REQUIREMENTS:
The position requires thorough knowledge of agency policies, procedures, and operational practices; applicable federal and state regulations related to personnel, comp
Apply for this role
Generate a tailored application kit with a matched cover letter, interview prep, and CV highlights — in under 60 seconds.
Apply Now →Generate Application KitFree account required — sign up in 30s