Senior Administrative Specialist

Title: Senior Administrative Specialist

Employee Classification: Sr Administrative Specialist

Campus: University of North Texas

Division: UNT-Provost

SubDivision-Department: UNT-College of Education

Department: UNT-Counseling & Higher Education-132300

Job Location: Denton

Salary: $36,336.00/ year

FTE: 1.000000

Retirement Eligibility: TRS Eligible

About Us - Values Overview

Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.   We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.   Learn more about the UNT System and how we live our values at www.UNTSystem.edu.  

Department Summary

The Counseling Program offers masters' and doctoral degrees in counseling and undergraduate minor in counseling associate studies. The Council for Accreditation of Counseling and Related Education Programs (CARCRE) has conferred accreditation on the following tracks in the counseling program at UNT; clinical mental health counseling, school counseling, and the PhD in counseling

Position Overview

Administrative support for the Child and Family Resource Center (CFRC). This involves coordinating the management of all clinic procedures, working with student counseling interns schedule for evolution, clients sessions and handles all cash/deposit for the center. Liasson for handling client records and handling issues that are sensitive and confidential. Hire and supervise student assist and oversee all client and student schedules.

Minimum Qualifications

Bachelor's degree and one year of highly responsible and varied office administration or business management experience; or any equivalent combination of experience, education, and training

Knowledge, Skills and Abilities

Exceptional customer service skills. Advanced Microsoft Office skills. Knowledge of accounting/budgeting procedures. Ability to work under pressure, to adjust to constant changes, to handle multiple tasks, and to coordinate the work of others. Ability to keep complex records, to assemble and organize data of complex nature, and to prepare and submit reports in acceptable formats. Ability to conceptualize, plan and organize multiple programs and assignments effectively. Ability to work on complex and confidential tasks utilizing judgment, tact, and resourcefulness. Skill in developing and maintaining good working relationships. Knowledge of policies, practices, procedures and terminology of assigned function. Supervisory skills.

Preferred Qualifications

• Ability to maintain positive interactions with faculty, students, other UNT personnel, and clients.
• Initiative in responding to needs in the office as well as strong ability to communicate effectively orally and in writing.
• Previous university experience strongly preferred, or any combination of experience and training for educational records.

Job Duties

• Provides support and coordinates procedures for the CFRC director, students, clients and faculty. Develop and maintain weekly computerized clinic schedule for coordinating clients with counseling practicum students, and room assignments for doctoral classroom. 
• Interview callers desiring clinic services from