Sr. Administrative Assistant - Digital Supply Chain

Job Description

We are currently recruiting for a Senior Administrative Assistant to support (1) Associate Vice President and (2) Executive Directors in the Digital MMD Supply Chain Management Organization.  This position will be based in West Point, PA.

The primary activities include but are not limited to the following:

• General administrative /clerical duties constitute approximately 50% of job responsibilities.

• Work requires the coordination and performance of multiple tasks while understanding the project principles and technical skills related to own work assignments.

• Works in teams or independently as needed and as relevant to complete work assignments and various tasks.

• Assists team with designated tasks on a prioritized basis and problem solves when appropriate.

• Encourages self-sufficiency and trains team members as appropriate.

• Calendar scheduling/planning of complex meetings; coordinating and scheduling complex multi-leg and international travel arrangements. Looking proactively through calendars and identifying and communicating conflicts.

• Completing complex/international travel expense reports in a timely fashion.

• Communication Skills must be at a level to effectively interact with our Company executives and internal/external clients to maintain workflow.

• Respects the importance of maintaining confidentiality and appreciation of professionalism.

• Assists with interview scheduling and on-boarding of new hires.

• Occasionally produces/completes various work assignments requiring advanced analytical ability, independent judgment, creativity, and problem-solving skills.

• Occasionally develop reports, presentations, tables, graphs, correspondence and conduct light research using appropriate software.

• Occasionally coordinates specia

Position Qualifications: 

Education Minimum Requirement:

• Required:  High School Diploma

• Preferred:  Advanced education or certifications such as (e.g., Certified Administrative Professional, Project Management Professional Certification, Professional in Human Resources Certification)

Required Experience and Skills:

• Minimum of (8) years Administrative Assistant experience.

• Minimum of (3) years Executive Administrative experience supporting senior executives (Sr. Director, Executive Director, SVP, VP or above). 

• Advanced computer skills using MS Office Suite (Outlook, Word, Excel, Power Point etc.) and operation of other peripheral devices.

• SAP experience processing:  Expense Reports; Purchase Orders and Payment Requests; Vendor Add Forms, as well as the capability to run reports within SAP.  

• Experience scheduling complex travel arrangements including multi-leg domestic and international travel.

• Demonstrated experience with processing of Visas/Passports. 

• Advanced secretarial/clerical abilities with a history of high performance.

• Documented experience as a strong performer in current and past positions. 

• Ability to handle and prioritize a large number of simultaneous assignments.

• Experience with event planning and coordination. 

• Extraordinary attention to detail.

• Outstanding communication and people skills.

• Experience with financial and budget tasks.

NOTICE FOR INTERNAL APPLICANTS

In accordance with Managers' Policy - Job Posting and Employee Placement, all employees subject to this policy are required to have a minimum of twelve (12) months of service in current position prior to applying for open positions.

If you have been offered a separation benefits package, but have not yet reached your separation date and are offered a position within the salary and geographical parameters as set forth in the Summary Plan Description (SPD) of your separation package, then you are no longer eligible for your separation benefits package. To discuss in more detail, please contact your HRBP or Talent Acquisition Advisor.

Employees working in roles that the Company determines require routine collaboration with external stakeholders, such as customer-facing commercial, or research-based roles, will be expected to comply not only with Company policy but also with policies established by such external stakeholders (for example, a requirement to be vaccinated against CO