Accounts Payable Manager - Disbursement

The Talent Acquisition department hires qualified candidates to fill positions which contribute to the overall strategic success of Howard University. Hiring staff “for fit” makes significant contributions to Howard University’s overall mission.

At Howard University, we prioritize well-being and professional growth.

Here is what we offer: 

• Health & Wellness: Comprehensive medical, dental, and vision insurance, plus mental health support
• Work-Life Balance: PTO, paid holidays, flexible work arrangements
• Financial Wellness: Competitive salary, 403(b) with company match 
• Professional Development: Ongoing training, tuition reimbursement, and career advancement paths
• Additional Perks: Wellness programs, commuter benefits, and a vibrant company culture

Join Howard University and thrive with us! 

https://hr.howard.edu/benefits-wellness

BASIC FUNCTIONS:

Under general direction from the Director of Accounts Payable Operations & Disbursements, this position supervises the staff and operations of the Accounts Payable Department responsible to the accurate and timely payments to suppliers, students, and staff. These key functions include; payables processing including p-card processing, IRS 1099 reporting, process ownership, project management, system administration, and analysis. Customer service is critical as this position is responsible for assisting internal departments in payment processes in compliance with all applicable laws and regulations. This position is responsible for providing support regarding policy, procedures, and best methods to ensure solid financial controls and prudent stewardship of university resources. System skills are critical as the position must utilize, support, and train and/or administer several financial systems including Banner, PeopleSoft, Workday, banking, and check-writing systems, reporting tools, Microsoft Excel, and others.

SUPERVISORY ACCOUNTABILITY:

Supervise full time hourly staff members. Effectively manage team by orienting, training, assigning, communicating job expectations, monitoring, and appraising job contributions. Student Worker Responsibility - delegates and supervises the hiring and training of accounts payable student workers.

NATURE AND SCOPE:

This manager will personally process financial transactions and must have a high level of personal productivity.

PRINCIPAL ACCOUNTABILITIES:

Accounts Payable Process Management & Processing

• Accounts Payable Processing - responsible for the timely payment of University accounts payable transactions including; invoices, check requests, ad-hoc payments, payment requests, independent contractors, employee expense reports, prepaid expense requests, cash advance, p-card, student reimbursements, petty cash, stale checks, check voiding and refund processing while ensuring the highest standards of regulatory compliance, accuracy and productivity.
• Check-Run - responsible for management and execution of weekly check-run including; running and printing checks, meeting payment schedules, monitoring payable cash flow, monitoring vendor discounts and dating, check register reconciliation and positive pay communication processes.
• Electronic Processing – responsible for all electronic methods of payment including ACH, wires and others as needed.
• Complete payment runs and work with IT/bank on any issues
• Resolve positive pay exceptions, assist Accounting team with Bank reconciliations.
• Resolve payment discrepancy with vendors
• Monitor discount vendors to ensure timely posting of invoices (Vendor Statement Reconciliation)
• Financial Controls – work with Controller’s Office to ensure proper treatment of payables in compliance with GAAP, SOX, IRS regulations and University policies and procedures.
• Disputes - responsible for resolving questions and disputes associated with payment processes.
• IRS 1099 Processin