Registrar Assistant

Description

Position Title: Registrar Assistant

Department/Unit: Academic Affairs

Classification: Assistant III

Status (exempt/non-exempt): non-exempt

Hourly compensation: $19.28 Per hour - $20.06 Per Hour

Reports to: Registrar

Percentage: 50% (Flexible Schedule - 20 Hours per week - Benefit Eligible)

Annual/Academic year: Annual

Location: Central County Campus – Newport, OR

Telework Status:

Regular telework is not a feature of this position. At the Supervisor's discretion, exemptions may be made for special projects or responsibilities requiring periodically needed focus time.

Benefits and Insurances

• Employer premium support for Medical, Dental and Vision Insurance
• Optional employee paid insurance - life, AD&D, Short Term Disability
• Paid time off – vacation, personal hours, sick
• Paid holidays
• Oregon PERS retirement
• Tuition waivers

This Position posting closes on 05.22.2026

An Application is complete when the following have been uploaded:

• A Resume
• A Cover Letter

In support of our mission, all OCCC employees demonstrate commitment to: 

• Participation in cross-functional collaboration across the College.
• Continuous improvement.
• Understanding that student success is at the center of every staff position at the College.
• Having an entrepreneurial mindset and propensity to “see what is possible.”
• Exhibit collegiality and respect for everyone.
• Being excited about and committed to advancing OCCC’s future: continued independent accreditation, growth and a great place to work.

Position Summary

Under the direction of the Registrar, the Registrar Assistant supports the administration and maintenance of academic records and enrollment services. This role ensures the accuracy, integrity, and confidentiality of student records. The Assistant Registrar assists with academic policy implementation, compliance reporting, and system administration.

Duties and Responsibilities

Academic Records and Data Management

• Perform transcript evaluations and enter transfer and Credit for Prior Learning (CPL) credits into the student information system.
• Process and fulfill official transcript orders
• Enter grades, attendance, and academic history accurately and in compliance with institutional timelines.
• Scan, upload, and maintain official transcripts and student records.
• Navigate student information systems and online learning platforms to ensure accuracy and completeness of records.

Registration and Enrollment Processing

• Register and drop students from courses and process enrollment changes, including change-of-major requests.
• Process student re-entry requests and related documentation.
• Support term setup and course scheduling functions within the student information system.
• Provide enrollment verification and routine enrollment support services.
• Serve as backup support for Registrar’s Office functions as assigned.
• Manage Senior Audit waiver requests and registrations

Graduation, Credentials, and Commencement Support

• Evaluate student records to determine completion of graduation requirements.
• Conduct and track degree audits
• Assist with graduation processing, eligibility verification, and degree conferral activities.
• Organize and submit diploma orders for printing and distribution.
• Assist with commencement planning and coordination.

Office Operations, Reporting, and Policy Support

• Assist with federal, state, and institutional reporting requirements related to enrollment and academic records.
• Support academic catalog review and updates by applying approved curriculum and policy changes.
• Contribute to process improvements, documentation, and workflow efficiency within the Registrar’s Office.
• Respond to student, faculty, and staff inquiries regarding records, registration, and graduation procedures.

Miscellaneous

• Participates in training, in-services and professional development 
• Supports student success through participation in college committee work, Welcome Week, OCCC Cares, Commencement and/or related activities