Accounts Payable Coordinator

 

Mitsubishi Power Americas, Inc. in Lake Mary, Florida is looking for an Accounts Payable Coordinator – Hybrid Schedule (3 days a week in the office).

 

ESSENTIAL DUTIES & RESPONSIBILITIES

 

• Receive, analyze, work with other departments to code, and record monthly invoices in SAP.
• Support AP team in reviewing and posting invoice entries.
• Monitor Company email address for invoices.
• Maintain Organized files for invoices and supporting documentation within SAP.
• Reconcile invoices against purchase orders and research discrepancies.
• Research and respond to vendor invoices or payment inquiries.
• Reconcile SAP to vendor statements.
• Invoice research and resolution, resolve discrepancies with internal departments.
• Prepare analysis and summaries of vendor account histories if needed. 
• Monitor accounts payable invoices and ensure payments are processed accurately and timely.
• Support audit requests.
• Monitor FedEx accounts, obtain approvals and coding if needed, enter into SAP.
• Obtain approvals and coding, enter and reconcile monthly utility, rents, telecom accounts. 
• Expeditor invoice entry, daily entry of Expeditor bank drafts and logging to the spreadsheet.
• Weekly UPS accounts reconcile and pull the invoices to send to Genpact for entry into Cora.
• Assisting Genpact with inquiries and working the Cora queue.
• Assist in Monthly Accounts Payable Closing activities, including reconciliation of bank accounts.
• Perform other accounting clerical duties such as department mail, answering vendor calls.
• Assist with implementing new accounts payable process and controls to improve workflow.

 

OTHER DUTIES AND RESPONSIBILITIES

 

• • Comply with all safety policies, practices and procedures reporting all unsafe activities to Management and/or Human Resources.
  • Participate in proactive team efforts to achieve departmental and company goals.
  • Contribute to building a positive team spirit.
  • Communicate effectively with staff and management at all levels.
  • Strong attention to details.
  • Protect confidential information by not communicating, disclosing to, or using it for benefit of 3rd parties.
  • Always maintain the highest degree of honesty and integrity.
  • Ability to manage your time, work independently or as a team, meet deadlines and work in a fast-paced environment.
  • Ability to think and work outside the box.

 

KNOWLEDGE, SKILLS & EDUCATION

 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Education and/or Experience: Bachelor's degree (B. A.) from four-year college or university, at least four (4) years related experience and/or training; or equivalent combination of education and experience. Strong work ethic and a team player. Knowledge of Full Cycle Accounting. At least 3+ years’ experience in Accounts Payable. Shared Services experience is a plus. Experience with 3-way matching (walk me through your invoice processing experience; what is a purchase order).   Working knowledge of GAAP.

 

• Language Skills: Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

 

• Mathematical Skills: Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

 

• Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

 

• Computer Skills: Knowledge of ERP systems, and accounting, database, manufacturing, project management, spreadsheet, word processing and email software. Experience in SAP is a must. Purchase Order knowledge is a must. Concur experience is a plus.

 

• Other: Organized, efficient, experienced with SAP and Purchase Order reconciliation, high proficiency Microsoft Excel (v-lookups, pivot tables,