Executive Assistant to the Chief Medical, Scientific, and AI Officer

About Cleerly

We’re Cleerly – a healthcare company that’s revolutionizing how heart disease is diagnosed, treated, and tracked. We were founded in 2017 by one of the world’s leading cardiologists and are a growing team of world-class engineering, operations, medical affairs, marketing, and sales leaders. We raised $223M in Series C funding in 2022 which has enabled rapid growth and continued support of our mission. In December 2024 we received an additional $106M in a Series C extension funding. Most of our teams work remotely and have access to our offices in Denver, Colorado, New, York, New York, Dallas, Texas, and Lisbon, Portugal with some roles requiring you to be on-site in a location. 

Cleerly has created a new standard of care for heart disease through value-based, AI-driven precision diagnostic solutions with the goal of helping prevent heart attacks. Our technology goes beyond traditional measures of heart disease by enabling comprehensive quantification and characterization of atherosclerosis, or plaque buildup, in each of the heart arteries. Cleerly’s solutions are supported by more than a decade of performing some of the world’s largest clinical trials to identify important findings beyond symptoms that increase a person’s risk of heart attacks. 

At Cleerly, we collaborate digitally and use a wide variety of systems. Our people use Google Workspace (GMail, Drive, Docs, Sheets, Slides), Slack, Confluence/Jira, and Zoom Video, prior experience in these areas is a plus. Role or department specific technology needs may vary and will be listed as requirements in the job description. 

While we are mostly a remote company, travel is required for some team meetings and cross function projects typically once per month or once per quarter, for some roles like sales or external facing roles travel could be up to 90% of the time.  

About the Team

The  Medical, Clinical and Scientific Affairs, Cleerly Imaging Services, Regulatory and Quality Affairs, as well as AI/Innovative Product Affairs teams share dedication and passion to release innovative products that will guide physicians to lower the number of heart attacks in their patients by providing a personalized assessment of risk. The teams cover the origination of product ideas, clinical trials and studies to provide data, FDA submissions, and the clinical use of these products. We are highly enthusiastic, dedicated, and engaged professionals from many different ways of life and backgrounds that have found a common motivation for our work - to help doctors and patients to lower the risk of heart attacks.

 

About the Opportunity

As the Executive Assistant to the Chief Medical, Scientific, and AI Officer (CMSAIO) you will have the unique opportunity to play a central and important role in coordinating and supporting the growth of this multifaceted team including Medical, Clinical and Scientific Affairs, Cleerly Imaging Services, Regulatory and Quality Affairs, as well as AI/Innovative Product Affairs teams. Overall, the teams include about 200 employees, among them 7 VP or C-suite. This is a high-visibility, high-impact position suited for a resourceful, detail-oriented and highly dynamic professional who excels in providing flawless direct executive support to the CSMAIO and in the planning, coordination  and execution of cross-functional initiatives.

Responsibilities

• Executive Support & Administration
  • Represent the values and culture of the CMSAIO to all stakeholders.
  • Manage the CMSAIO calendars/scheduling, proactively resolving conflicts and prioritizing appointments to align with strategic objectives.
  • Serve as the strategic partner and operational engine for the CSMAIO by coordinating meeting agendas, devising succinct and accurate meeting notes, and action oriented follow up tasks.
  • Track the execution of action items and provide cohesiveness to the teams to facilitate timely delivery of action items.
  • Manage all administrative duties for the CSMAIO including travel arrangements, expense reporting, and responding to correspondence.
  • Maintain confidentiality and exercise discretion in all communications and information management.
  • Manage social media accounts of the CSMAIO
• Communication & Stakeholder Engagement
  • Act as the first point of contact for inquiries, priorities, and follow-ups on behalf of the CMSAIO, effectively screening and directing communications.
  • Operate as the information and communication hub for the CMSAIO’s office, ensuring clarity, consistency, and timeliness in messaging across the organization.
  • Prepare executive briefing materials, board updates, and internal communications to maintain transparency and momentum.
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