Administrative Assistant - Burns Surgery

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. We are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

 

All employees are eligible for medical, dental and vision coverage on their first day! In addition, upon hire all employees are eligible for a 403(b) and Roth 403 (b) Retirement Saving Plan with matching contributions of up to 6% after one year of service. Employees in a full-time or part-time status (40+ hours per pay period) will also be eligible for paid time off, life insurance, short term and long-term disability and the Flexible Spending Account (FSA) plans. Additional benefits available to full-time and part-time employees include tuition reimbursement, home & auto, hospitalization, critical illness, pet insurance and much more! Coverage is available to employees and their qualified dependents in accordance with the plans. Benefits may vary based on state law.

 

Shriners Children’s Northern California is proud to be nationally ranked as a leader in pediatric orthopedics by U.S. News & World Report, in partnership with UC Davis Children’s Hospital. As an ACS-verified Level I Children’s Surgery Center, we are committed to providing world-class care in a family-centered environment. Our state-of-the-art facility specializes in orthopedics, rehabilitation, burns, pediatric surgery and cleft lip and palate services, transforming the lives of thousands of children every year from around the world.

 

Joining our team means being part of a mission-driven organization dedicated to innovation, collaboration and making a lasting impact on the lives of our patients and their families. At Shriners Children’s Northern California, you’ll find a supportive community, opportunities for growth, and the chance to contribute to life-changing work every day.

Job Overview

This Administrative Assistant position would perform a variety of administrative functions for the Burn Surgery & Plastic Reconstructive Services physicians and the Burns Surgery Department – including, but not limited to calendaring and occasional transcription; answering telephones for various offices, scheduling meetings, appointments and conference calls, filing copying, preparing materials for meetings, distributes mail accordingly, keeps all Burn and Plastic physicians’ licensure current, works closely with UC Davis Department of Surgery administrative staff, coordinates very detailed travel arrangements ,and prepares Burns On-Call schedules.

 

This position is full-time, non-exempt and benefits eligible. The pay range for this position is $28.90-$40.30/hourly. Compensation is based on years of experience and departmental equity. 

Responsibilities

• Performs a variety of general clerical and administrative functions and special projects for the Burn Surgery department as directed to ensure the smooth and timely flow of work within the departmental office.
• Maintains departmental files and record keeping systems, ensuring retrievability of information.
• Performs a variety of administrative and project support functions for the Burn Surgery physicians/department.

This is not an all-inclusive list of this job’s responsibilities. The incumbent may be required to perform other related duties and participate in special projects as assigned.

Qualifications

Required:

• High school diploma/GED (equivalent) 
• Business and training education or experience which provide qualifying skills and knowledge
• Experience with word processing, spreadsheets, calendar/appointment programs, tables and database applications (including Microsoft Word, Excel, PowerPoint). 
• 2+ year experience in Executive Level or Senior Executive support 

Preferred:

• Senior sectretarial experience in a hospital setting