Senior Executive Assistant (EA)

Your work will change lives. Including your own. 

Recursion is a clinical stage TechBio company leading the space by decoding biology to industrialize drug  discovery. There is a new era in drug discovery – one in which digital tools like artificial intelligence and  data-driven approaches are radically improving the efficiency of discovering and developing new  medicines. As the biotech industry begins to embrace these new technologies and methods, Recursion is  at the forefront of this burgeoning new sector we call TechBio. We’re reimagining the way new medicines  are made and inspiring a new breed of tech-forward companies. The company is seeking to onboard a  Senior Executive Assistant who will work in tandem with the Chief Financial Officer and Chief Corporate  Development Officer. The scope of the role comes with a full platter of strategic and tactical  responsibilities, alongside leadership and stakeholder initiatives. The role will also make a valuable  contribution to the admin team of eight. Because of the company’s strong emphasis on leveraging artificial  intelligence and technology, it is critical that the right person for this role is driven to learn and leverage  AI and technology similarly.  Both the Chief Financial Officer and Chief Corporate Development Officer work heavily with external partners, particularly focused on investor relations and business development partnerships. Because of this, Recursion is seeking a Senior EA that has supported senior financial and business development level executives, preferably with public company backgrounds and a sound understanding of investor relations protocols. 

The company has 550 team members working hard each day fulfilling the company’s mission and vision.  The company continues to lead their industry, making for a formidable and innovative force that  consistently sets new standards and shapes the future of biotechnology. Currently, the team operates  with a hybrid schedule, virtual and in the office. The office aesthetic is light, bright, casual and modern. Recursion’s HQ is located in Salt Lake City, UT, with three other office sites in Canada (Toronto and Montreal) and Milpitas, California. The Chief Financial Officer is primarily based in Salt Lake City, and travels frequently to meet with external partners and attend/present at conferences. The Chief Corporate Development Officer is remote-based, but travels to Salt Lake City frequently (multiple times per month). A successful candidate for this role should be well versed and experienced with booking and communicating travel arrangements (domestic and international), and have the ability to quickly pivot and adapt if travel plans change. 

Hiring Goal 

The company is in search of an ambitious professional with a strong background in providing assistance,  a proven track record of contributing to a culture of excellence, and leadership experience in nurturing  the growth of others. 

ROLE OVERVIEW 

Administrative Support – 65 % 

• Create and maintain the daily workflow of the Chief Financial Officer and Chief Corporate  Development Officer through proactive planning and execution of administrative support to  ensure a seamless experience for leadership and their respective teams  
• Partner with leadership and act as a project manager, sounding board, and trusted thought  partner to the Executive you support
• Organize calendar management to both optimize for goal achievement and support CFO and  CCDO in being the leaders they aspire to be 
• Organize 1:1 meetings with CFO 
• Coordinate commercial, domestic and international travel arrangements 
• Help CFO optimize time by supporting any pre and post meeting activities as requested o Ensure CFO has necessary materials in advance of meetings  
• Maintain and track expense reporting and reimbursements in partnership with accounting ● Ensure large onsite meetings have necessary IT support for A/V set-up
• Help with department wide events and activities 

Team Lead – 35 % 

• Support and supervise 3 Executive Assistants in collaboration with the Executive Assistant  Manager as a team lead to ensure a high functioning and engaged team
• Conduct weekly 1:1 meetings with each EA crafting productivity goals, and the like
• Support team exercises to discover best practices 

• Support monthly lunch and learn sessions with admin team 
• Support and collaborate with EA Manager to consistently evaluate and execute admin  strategy to benefit executive team workflow, in collaboration with executives 
• Support building up the EA team and developing process and clear expectations  

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