Human Resources Administrator

Company Description

A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact. 
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.

What We Offer:
•    Impact - The work you do here matters to millions. 
•    Growth - Philadelphia is growing, why not grow with it? 
•    Diversity & Inclusion - Find a career in a place where everyone belongs.
•    Benefits - We care about your well-being.
 

The Office of Innovation & Technology (OIT) is the central IT agency for the City of Philadelphia headed by the Chief Information Officer (CIO). OIT oversees all major information and communications technology initiatives for the City of Philadelphia - increasing the effectiveness of the information technology infrastructure, where the services provided are advanced, optimized, and responsive to the needs of the City of Philadelphia’s businesses, residents, and visitors. OIT responsibilities include: identifying the most effective approach for implementing new information technology directions throughout city government; improving the value of the city’s technology assets and the return on the city’s technology investments; ensuring data security continuity; planning for continuing operations in the event of disruption of information technology or communications services; and supporting accountable, efficient and effective government across every city department, board, commission and agency.

Job Description

OIT is looking for an HR Administrator to support OIT’s Human Resources unit. You will act as a point of contact for HR-related queries from employees to external City departments. Under general supervision of the Director & Assistant Director of Human Resources, the Human Resources Administrator will be responsible for performing a variety of human resources duties in the following areas of recruitment, training, benefits, employee relations, safety, employment processes, HRIS, and general support. The HR Administrator will be critical in the day-to-day operations which includes supporting 570+ employees with various inquiries for the life cycle of the employee. Our ideal candidate has experience with HR procedures and can juggle various administrative tasks in a timely manner.

Essential Functions

• Assist in overseeing, administering and communicating pertinent information regarding all Human Resources functions to include, but not limited to, recruitment, training, benefits, employee relations, safety, employment processes, HRIS, and support
• Onboarding and offboarding staff to ensure employees gain an understanding of department policies, procedures, and offered benefits
• Establishes, organizes, and oversees maintenance of personnel records, ensuring accuracy, completeness and confidentiality
• Continuing compliance with federal, state and local employment laws and regulations, including coordination of various trainings including, but not limited to, OSHA, HIPAA, ADA, FMLA, and EEO
• Supporting with investigations, as well as other internal staff issues/complaints, including the handling of staff discipline
• Coordinating employee communications to promote understanding of programs, policies, and objectives
• Maintaining and developing HR records, reports, and related filling systems, both physical and digital 
• Assists Director of HR and Assistant of HR with various research projects and/or special projects
• Other duties as assigned

Competencies, Knowledge, Skills and Abilities

• Qualified candidates must be hard working, organized, attend to detail, and have an eager, helpful attitude 
• Knowledge of City procedures is a plus including knowledge of OnePhilly and the legacy timekeeping systems
•  Commitment to diversity, equity and inclusion efforts
• Excellent time management skills
• Excellent written and oral communication
• Excellent organizational skills
• Ability to work in a demanding and fast-paced setting
• Ability to work productively on one’s own, and collaboratively
• Experience with Microsoft Suite: Word, Excel, PowerPoint and Access
• Establish and maintain effective working relati