Sr. Project Coordinator

Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

 The University of Miami/UHealth Department of Anesthesiology has an exciting opportunity for a full-time Sr. Project Coordinator (H) to work in Miami, FL.to work in Miami, FL. The Senior Project Coordinator coordinates project activities to ensure projects are on schedule. This role provides administrative and logistical support including meeting arrangement, progress tracking, and documentation. In addition, this job also prepares comprehensive action plans that detail available resources, timeframes and budgets for projects.

CORE JOB FUNCTIONS

• Assists with the assignment of tasks to internal teams to include schedule management.

• Assists with budget preparation and tracks all project related expenditures.

• Monitors project progress and addresses any issues that arise. Assists with the identification of completion shortfalls.

• Acts as the point of contact and communicates the project status to relevant stakeholders. Communicates timeline changes and new information to project team.

• Creates and maintains comprehensive project documentation, plans and reports. Ensures all needed documentation is current and properly filed and stored.

• Ensures adherence to standards and requirements by reviewing project objectives against deliverables.

• Organizes, attends and participates in project meetings.

• Prepares necessary presentation materials for project meetings.

• Records minutes and takes detailed notes during meetings.

• Evaluates current procedures and recommends changes to improve the efficiency of planning and scheduling of projects.

• Adheres to University and unit-level policy and procedures and safeguards University assets.

Department Specific Functions

• Exercises discretion and independent judgment in daily activities and should be able to work with minimal supervision.

• Completes special assignments requiring collecting, organizing, and analyzing data which may be the basis for significant decisions.

• Provides comprehensive administrative support to the Chair, Senior Manager of Administrative Operations, and Manager of Administrative Operations

• Independently handles complex assignments and resolves clerical issues referred by faculty attendings or administrators.

• Coordinates, analyzes and recommends changes of administrative activities and procedures which may include personnel, budget preparation and record maintenance.

• Ensures completed work products meet required timelines and standards of quality and quantity.

• Identifies problems and opportunities, prepares status summary for supervisor, and makes recommendations as appropriate.

• Handles unique situations with sound judgment and discretion, adapting responses to the specific needs of each contact.

• Initiate appropriate follow-up/action when necessary.

• Preparation of presentations, publications (articles and books), operational reports and grants.

• Responsible for coordinating administrative meetings and documenting minutes for sessions led by the Chair and Vice Chair.

• Prepares PowerPoint presentations, updates CVs on the University’s Digital Measures platform, assists with lecture materials, and drafts recommendation letters.

• Assists in the design and administrative implementation of communication enhancements, as well as the monitoring and enforcement of compliance standards.

• Organize the Anesthesiology Grand Rounds Visiting Professor Series from beginning to end, that is hotel accommodations, honorarium fees, visiting agenda, faculty dinners and other miscellaneous travel planning for the visitors.

• May assist with faculty recruitment, reappointment, promotion and tenure process.

• Act as back-up for the other Clinical Program Coordinator at JMH, when cross-coverage is requested.

• Manages the calendar of the Senior Manager of Business Operations and provides routine clerical support, including tasks related to patient care, student services, reporting, and statistical data.