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Job Details

Hybrid position/minimum 3 days per week in office

Summary:

We are seeking a proactive and dynamic Executive Assistant to provide comprehensive administrative support to executives at Cencora. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and possess a strong ability to manage confidential information with discretion.

Primary Duties and Responsibilities:

• Confidential Administrative Support: Provide high-level administrative assistance, ensuring the effective functioning of the executive's office

• Calendar and Meeting Coordination: Maintain and optimize executive calendars, schedule appointments, and organize meetings, including logistics and preparation of materials

• Travel Coordination: Organize and manage all domestic and international travel arrangements, including flights, accommodations, and itineraries, ensuring seamless travel experience for the executive

• Project Assistance: Support various departmental projects, providing coordination and follow-up as needed

• Invoice & Expense Management: Submit and track invoices for payment, ensuring accuracy and compliance with company policies while maintaining clear records of financial transactions

• Document Management: Draft, edit, and proofread correspondence, reports, and presentations for internal and external stakeholders, ensuring clarity and professionalism

• Information and Data Management: Compile and analyze information from various sources to generate insightful reports and presentations, utilizing advanced software tools

• Office Operations: Maintain efficient office operations by managing supplies, filing systems, and technology resources, ensuring a well-organized workspace

• Interdepartmental Collaboration: Act as a liaison between departments, facilitating communication and resolving operational issues to enhance workflow efficiency

• Relationship Management: Foster positive relationships with colleagues and management, promoting a collaborative and respectful work environment

• Policy Compliance: Uphold company policies, procedures, and safety regulations, demonstrating a commitment to ethical practices

• Continuous Improvement: Stay abreast of industry trends and best practices in administrative support, proactively seeking ways to enhance efficiency and effectiveness

Required Skills and Qualifications:

• Requires broad training in fields such as business administration, accountancy, sales, marketing, computer sciences or similar vocations generally obtained through completion of a two-year Associate's Degree Program or equivalent combination of experience and education

• Normally requires a minimum of four (4) years directly related experience

• Proven experience as an executive assistant or in a similar role, preferably in a corporate setting

• Strong proficiency in office software (e.g., Microsoft Office Suite) and communication platforms

• Exceptional organizational skills with the ability to prioritize tasks and manage time effectively

• Excellent written and verbal communication skills

• Discretion and confidentiality in handling sensitive information

• Ability to work independently and as part of a team in a fast-paced environment

• Adaptability to changing priorities and the ability to take initiative

• Ability to communicate effectively both orally and in writing

• Strong interpersonal skills

• Strong analytical skills

• Ability to resolve issues quickly and efficiently

• Ability to represent a positive and professional image

• Strong knowledge of Microsoft Word, Excel, Power Point and Outlook

• Strong understanding of various systems used to support the DC Operations and Primary Duties listed above such as SAP, PkMS, Kronos, Workday, Qlickview, Metastorm, and Labor Managemetn, etc.

• Ability to implement processes resulting in satisfactory audit practices

What Cencora offers

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