Administrative Assistant - Facilities

POSITION SUMMARY

Administrative Assistant will assist with administrative duties and responsibilities at Fincantieri Marinette Marine

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Assist with and maintain relationships with employees and visitors who contact the facility.
• Read and analyze incoming mail, memos, letters, and reports to determine their significance and distribute appropriately to departments.
• Check in visitors through the PASS system.
• Answer and direct phone calls or take messages for appropriate parties.
• Make copies of documentation.
• Intake requests from employees and distribute to the appropriate parties.
• Liaise with internal staff at all levels.
• Comply with all safety and health regulations.
• Follow company procedures and protocols.
• Perform general administrative duties such as but not limited to: filing, photocopying, sorting and distributing correspondence maintaining database records.
• Facilitating the gift and dessert purchase for the FMM Retirement Program.
• Coordinating with backup’s for lunch relief daily.

Qualifications

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

EDUCATION AND EXPERIENCE:

 

• Qualified candidate has a high school diploma, GED, or equivalent
• Some college preferred and/or 2 plus years of experience as an administrative assistant in an office setting. Must have strong Microsoft Office Suites computer skills.

 

 

 

 

 

 

SKILLS:

• Proficient software such as Microsoft Suite
• Ability to clearly communicate and direct questions
• Must have strong attention to detail
• Must have strong organizational and time management skills
• Must have the ability to maintain a professional demeanor
• Must have strong interpersonal and communication skills
• Must have strong ability to follow all safety standards
• Must have the ability to take direction from others
• Ability to set, adjust and change daily priorities
• Must have ability to maintain confidentiality
• Must have critical thinking skills

 

 

COMPETENCIES: SPARC

• Safety First
• People oriented, determine to assist where able
• Accountability and Ownership: Demonstrate a sense of urgency, ownership in your role
• Respect peoples differences and be open to differing opinions and beliefs
• Continue to improve your current role and help develop the role for the future based on lean management.

 

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit and occasionally stand or walk.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee's workspace is in a clean and comfortable climate controlled setting with little to no exposure to the moving equipment,