Administrative Assistant, New York

Job Description:

At Warner Chappell Music (WCM), we shape the culture of songwriting and champion songs that resonate for generations by creating transformational opportunities for songwriters everywhere. Our people and culture are at the epicentre of our company, and we are looking for team members who share our service-oriented mindset and have a passion for looking after our songwriters. 

As the global music publishing arm of Warner Music Group (WMG), we’re a collective band of music lovers, innovative connectors, and relentless supporters of our songwriters and catalog of iconic works. We lead with curiosity, collaborate across departments, borders, languages, and genres, and we’re committed to delivering on the promises we make to each other and to our songwriters.   

Job Title: Administrative Assistant, New York 

A little bit about our team: 

The Warner Chappell Music New York team is involved in various aspects of music publishing. We work closely with songwriters and industry partners to maximize the impact and reach of our music catalog. Whether it's negotiating license agreements, developing creative marketing campaigns, or optimizing financial performance, our business is at the forefront of driving success and exposure for our songwriters. 

Your role: 

As the Administrative Assistant, New York, you will provide comprehensive administrative support to three senior leaders while ensuring the smooth operation of the office. Your role will involve managing calendars, booking and expensing business-related travel, coordinating office meetings, greeting guests, and overseeing office operations to maintain an efficient and productive work environment.    

 
Here you’ll get to: 

• Provide administrative support to three senior leaders, including calendar management, travel arrangements, expense reports, and meeting coordination  

• Work closely with building Facilities and Security teams to clear external guests with security, assign office/desk space for visitors, book conference rooms for meetings, and coordinate internal workstation/office changes in coordination with the People team 

• Be the point of contact for all incoming and outgoing mail 

• Oversee the operation of office technology and equipment in partnership with local IT 

• Collaborate and interact with all departments and team members, helping shape the in-office culture 

• Be a key stakeholder to the People team 

• Be in the know of the operations of the business, extending beyond the New York office by using your resourcefulness to connect with assistants in other offices  

• Be point of contact to leaders who are visiting from other offices