Proposal Manager

About Carimus & The Role

We are Carimus, a brand experience and digital transformation agency, now proudly part of the Spyrosoft Group. Since 2013, we've brought together the best of art and engineering to create meaningful impact in the digital world. By fusing strategy, creativity, and technology, we help brands break through and connect with their audiences on an emotional level. As part of Spyrosoft, we’re expanding our capabilities and reach while staying true to our human centered approach crafting experiences that matter for both our clients and our team.

The Proposal Manager plays a key role in advancing our mission by leading and coordinating end-to-end proposal development efforts in support of new business opportunities. Working closely with the Vice President of Public Sector and the Business Development team, this role manages the overall proposal process, facilitates cross-functional collaboration, and ensures timelines, deliverables, and compliance requirements are met. The Proposal Manager partners with subject matter experts, leadership, and operations teams to develop clear, compelling, and compliant content, with particular support for past performance and technical approach sections.

Department: Public Sector

Status & Classification: Full Time, Exempt

Location: Raleigh, NC (Hybrid 3x per week)

Travel Requirement: <10%

What You’ll Do

• Lead end-to-end proposal development efforts, guiding opportunities from kickoff through final submission

• Build and manage detailed proposal schedules, compliance matrices, and response trackers to ensure all requirements and deadlines are met

• Facilitate kickoff meetings, working sessions, and review cycles, driving alignment across business development, subject matter experts, leadership, and operations

• Coordinate and track content contributions, ensuring clear ownership, accountability, and on-time delivery of all proposal sections

• Draft and support development of key content, particularly past performance, technical approach, and management approach narratives

• Ensure proposals are fully compliant with RFP instructions, evaluation criteria, and submission requirements

• Edit and refine proposal content for clarity, consistency, persuasiveness, and a unified voice aligned to win themes

• Manage document organization, version control, formatting, and final production of submission-ready proposals

• Identify risks, gaps, or bottlenecks in the proposal process and proactively resolve or escalate issues

• Contribute to continuous improvement of proposal processes, tools, and templates to increase efficiency and proposal quality

Required Qualifications

• 3+ years of experience managing proposals, RFP responses, or similar deliverable-driven work

• Demonstrated experience writing and supporting federal and state government proposals, including compliance-driven responses

• Strong project management skills with proven ability to manage deadlines and multiple contributors

• Experience facilitating meetings and coordinating cross-functional teams

• Strong writing and editing skills, with the ability to draft structured proposal content

• High attention to detail and ability to maintain compliance with RFP requirements

Core Skills & Competencies

• Proposal organization and workflow leadership

• Meeting facilitation and stakeholder management

• Deadline and timeline ownership

• Strong written communication and structured content development

• Detail-oriented quality control and document management

• Proactive problem solving and sound escalatio