Materials Management Coordinator

This is an onsite, full-time Materials Management Coordinator position located in Morrisville, NC, Monday - Friday, from 8:00 a.m. to 4:30 p.m. 

We are seeking a friendly, organized, and detail-oriented Materials Management Coordinator responsible for preparing, reviewing, and placing purchase requests/orders, as applicable. This role will also serve as the first point of contact for clients, guests, and employees. Daily tasks will include greeting and signing in visitors, managing breakroom supplies, purchasing and reconciling purchased materials, and running reports across various systems. The ideal candidate will be customer-focused, proactive in managing tasks, and able to handle a variety of coordinating duties with professionalism. This role has potential for growth opportunities, as applicable.

Key Responsibilities:

• Purchasing Materials:
• Place orders for office supplies, chemicals, equipment, and other necessary materials.
• Track inventory and keep records of all purchases made.
• Ensure timely delivery of orders and maintain vendor relationships.
• Performs periodic physical inventory of the stock on hand and assists in reconciling computerized records with information obtained from the physical inventory.
• Monitors inventory levels of specified supplies weekly and re-stocks items as necessary.
• Contacts vendors to follow up on backorders.

 

• Running Reports:
• Generate and distribute reports from various internal systems (e.g., attendance, supplies, etc.).
• Ensure accuracy and timeliness of all reports.
• Assist with data entry and provide support for departmental reporting needs.

 

• Administrative Support:
• Answer phone calls, route inquiries to appropriate people/ departments, and log messages as necessary.
• Handle incoming and outgoing mail and packages.

 

 

 

• Greeting and Signing in Visitors:
• Welcome clients, guests, and employees with a professional and friendly demeanor.
• Sign-in all visitors, ensuring they have proper identification, necessary credentials (badge), and are directed to the correct department or meeting space.
• Manage the visitor log and ensure compliance with security protocols.

Qualifications:

• High school diploma or equivalent (associate or bachelor’s degree preferred).
• Previous experience as a materials coordinator, purchaser, administrative, or customer service role is a plus.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office 365 (Word, Excel, Outlook).
• Ability to multi-task and manage time efficiently.
• Strong problem-solving abilities and a proactive approach to tasks.

Physical Requirements:

• Ability to stand or sit for extended periods of time.
• Ability to lift up to 20 pounds.

Work Environment:

• Fast-paced office environment.
• Interaction with various departments and external visitors.

If you are a motivated individual with excellent customer service skills and a strong work ethic, we would love to have you on our team as a Materials Management Coordinator!

 PHYSICAL/MENTAL REQUIREMENTS:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

 Mobility to work in a lab and office setting, use standard office and lab equipment and stamina to sit for extended periods of time; exerting up to 50 pounds of force occasionally and/or up to 40 pounds of force frequently to lift, carry, push, pull or move objects; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone.

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