Business Assistant II - GEAR UP

Overview

The Emma Eccles Jones College of Education and Human Services business services team is seeking a motivated and detail-oriented individual to join our team. Providing financial services support the Business Assistant II contributes to the success of the Gaining Early Awareness and Readiness for Undergraduate Programs (GEAR UP), a federally funded program that was designed to help students prepare for and succeed in college. The Business Assistant II provides transactional support and processing in compliance with associated policies, procedures, and expectations under limited supervision/guidance. 

 

The position requires excellent interpersonal and communication skills, the ability to balance multiple projects and deadlines, and the desire and capacity to work both independently and collaboratively as part of a productive team.

 

This position is eligible for excellent benefits including: 13 paid holidays, 12 days of paid leave and 12 days of sick leave per year, 50% tuition reduction for employee and spouse, competitive health benefits packages and a generous contribution into your retirement. View more information here: Summary of Benefits 2024-2025

 

This position is contingent upon funding.

Responsibilities

Provide Financial Services

• Acts as resource to school partners in invoice processing and match fulfillment.
  • Trains new partners to ensure understanding of grant regulations and budget processes
  • Processes monthly invoices
  • Leads school partner development of annual expense and match budgets
  • Interprets/explains USU policies, Federal policies, and STARS! GEAR UP guidelines to school district staff, site managers, and other engaged constituents in a clear and understandable manner
• Develops and prepares reports as needed
• Coordinates with Project Director and Business Manager for the smooth operation of the program and administrative support staff
• Ensures all business procedures are consistent with grant and university policies
  • Reviews and analyzes all transactions, including cost share reports, to ensure that they meet the terms of the grant.  Develops and submits timely entries to remove transactions from grant indexes or cost share reports in accordance with policies and procedures
  • Collects, reviews, and evaluates cost share project operations and transactions ensuring compliance with applicable regulations.  Proposes changes as needed to meet program goals
• Coordinates with department Business Manager on financial summaries and status of grant and match indexes
• Other duties as assigned

Qualifications

Minimum Qualifications:

• 4 years of directly-related financial or research administration work experience with increasing responsibilities or bachelor’s degree in business administration, Management, or Finance/Business related area; or an equivalent combination of related education plus directly-related experience is required

Preferred Qualifications:

• Experience in managing multiple responsibilities and deadlines
• Experience in grant/research management
• Working knowledge of Banner finance modules
• Knowledge of USU financial policies
• Knowledge of Uniform Guidance

Knowledge, Skills, and Abilities:

• Knowledge of accounts payable procedures
• Knowledge of accounts reconciliation and ability to reconcile accounts
• Knowledge of methods, practices, and terminology used in preparing and maintaining financial and statistical records/reports
• Knowledge of purchasing policies and practices for a public institution
• Skilled with computer programs, including Excel (including expert experience with formulas and spreadsheets), Windows and other applications
• Skilled with basic office equipment, including printers, copiers, and telephone systems
• Good organizational skills
• Ability to handle sensitive and confidential business data and personal information
• Ability to work without supervision
• Knowledge of University policies and procedures
• Excellent customer service skills
• Proactive in resolving issues, setting up processes, and providing high-level customer service

Required Documents

Along with the online application, please attach:

Resume/CV to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”

Names and contact information for 3 professional references to be entered in the Candidate Profile

Cover Letter to be typed/pasted at the end of your application

**Document size may not exceed 10 MB.**

Advertised Salary

Minimum $43,00