Accounting Specialist-P Card Administrator

Posting number: 202400292

Department: Finance

Job classification: Accounting Specialist

Posting type: Open

Categories: Accounting and Finance

Summary

POSITION SUMMARY  
The Town of Holly Springs is searching for an Accounting Specialist to serve in the Finance department. Under general supervision, performs responsible technical accounting work involving the recording, reconciliation, analysis, and reporting of financial transactions while serving as the administrator of the Town's Purchasing Card (P-Card) Program. Responsibilities include administering purchasing card accounts, reviewing transactions for policy compliance, maintaining accounting records, preparing journal entries and reports, supporting accounts payable and other accounting functions, and assisting in ensuring compliance with Town policies, internal controls, generally accepted accounting principles (GAAP), and applicable federal and state regulations. 

SUPERVISORY RELATIONSHIPS
Reports to the Accounting and Finance Manager. Works independently with general guidance from the Accounting and Finance Manager to ensure coordination of objectives and priorities of the department. Incumbent has no supervisory responsibilities.

The work schedule is business hours with occasional evenings and weekends.  The starting annual salary is $52,758.23 (Grade F).

Examples of duties

ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. To perform this job successfully, an individual must be able to perform each duty satisfactorily. Other duties may be required and assigned.
•Administers the Town's Purchasing Card (P-Card) Program, including card issuance, maintenance, suspension, and cancellation. 
•Reviews purchasing card transactions for compliance with Town policies, purchasing procedures, grant requirements, and IRS regulations. 
•Audits cardholder documentation, receipts, and account coding for completeness and accuracy. 
•Coordinates monthly reconciliation of purchasing card transactions. 
•Provides training to new cardholders and department coordinators. 
•Maintains purchasing card policies, procedures, and forms. 
•Investigates questionable transactions and works with departments to resolve discrepancies. 
•Coordinates with the card issuer regarding fraud, disputes, lost or stolen cards, and account maintenance. 
•Assists departments with purchasing card questions and provides guidance regarding allowable purchases. 
•Develops reports and recommendations to improve purchasing card controls and program effectiveness.
•Reviews purchasing card transactions for compliance with Town purchasing policies and North Carolina procurement requirements. 
•Assists departments in ensuring purchases made by purchasing card comply with applicable procurement laws, grant requirements, and internal policies.
•Reviews reports prepared by others for accuracy and completeness.
•Prepares complex journal entries and financial reports as required for various purposes.
•Reconciles assigned general ledger accounts.
•Retrieves and sorts incoming mail.
•Supports the Accounts Payable function by entering and maintaining vendor files, reconciling vendor payments and other related tasks.
•Serves as back-up to the Accounts Payable and Payroll functions.
•Serves as back-up for travel reimbursement processes.
•Performs other technical accounting activities and assists in analyzing and maintaining other general ledger accounts.
•Produces requested audit documentation, spreadsheets, statistics, and reports.
•Assists staff in solving, or personally responds to, inquiries and accounting issues,
•Completes special projects assigned by the Accounting and Finance Manager and Finance Director.
•Other duties as assigned.

KNOWLEDGE SKILLS AND ABILITIES
?Knowledge of governmental accounting GAAP and auditing methods, procedures, and financial practices.
?Knowledge of the Town and Department’s operating requirements, policies, procedures, and practices; and local, State, and Federal regulations related to department programs and operations.
?Ability to assist in interpreting and analyzing accounting data
?Ability to analyze transactions and reports and make appropriate correcting entries
?Ability to establish and maintain accurate records of assigned activities and operations.
?Ability to interpret and implement local policies and procedures; written instructions, general correspondence; Federal, State, and local regulations. 
?Skill in organizational and time management to prioritize duties to accomplish a high volume of work pro