Food & Beverage Office Manager| Donald L Tucker Civic Center

Oak View Group

Oak View Group (OVG) is the world’s leading arena development, management, and hospitality company founded in 2015 by Tim Leiweke and Irving Azoff to disrupt business as usual. As the largest developer of sports and entertainment facilities in the world, OVG prioritizes the way we do business focusing on making long-term investments in our people and our planet. We focus on building a diverse workforce and cultivating an inclusive workplace. Each day our team members around the world and throughout our local communities work together to provide the greatest experience to our fans and partners.

 

We celebrate and support a strong, transparent, authentic, and inclusive culture focused around four core values:  

• We treat each other fairly and with respect.
• We act with integrity.
• We have an entrepreneurial spirit.
• We give back to our global community.

 

More information at OakViewGroup.com, and follow OVG on Facebook, Instagram, Twitter, and LinkedIn

Overview

The F&B Office Manager will provide administrative support to all OVG360 F&B departments (concessions, catering, culinary) at the venue, as well as to the Director of F&B. Administrative duties may include, but are not limited to, assisting with payroll, handling A/P and A/R responsibilities, assuring compliance in hourly employee personnel files, handling basic HR duties, compiling and maintaining PCI compliance documentation, general clerical duties, and GL entries.  Perform month-end closing work, account reconciliations, and profit statement reporting to management. Safeguard company assets and provide data and fiscal support to other departments within the venue.

 

This role will pay a salary of $17 to $20.

 

For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).

Open until 06.24.2024

About the Venue

The Donald L. Tucker Civic Center features a 12,500-seat arena, 34 luxury suites, 476 club seats, over 54,000 sq. ft. of meeting and exhibition space and an arena view restaurant, the Spotlight Grille. The arena is home to Florida State Men’s and Women’s basketball and is known for its electric atmosphere and fierce home court advantage. Not only a music and sports venue, the arena also is frequently used for trade shows, large catered functions, receptions, religious services, and classes. You can learn more about our venue at tuckerciviccenter.com.

Responsibilities

It is critical that the Office Manager has the ability to multi-task, organize and prioritize tasks, and willingly assist OVG360 staff where needed. In light of the sometimes seasonal and event-driven nature of our business, the successful incumbent will have the ability to focus on and prioritize the administrative duties that are most critical and time-sensitive.

 

• Provide general office / administrative / accounting support including input of weekly cash and sales reports, A/P and A/R data entry, event reporting.
• Assist with basic payroll functions: compile and process bi-weekly payroll, data entry, and timekeeping verification.
• Provide accounting support to venue departments. Reconcile sales reports prior to month end postings. Oversee document coding.
• Collect data from multiple sources and generate reports of OVG360 event operating results to venue management team. Includes generating Flash Reports, P&L’s, catering activity recaps and sales reports. Perform month end closing, reconciliations and entries.
• Safeguard company assets through close monitoring of accounting procedures; conduct audits as needed. Reconcile bank deposits to sales reports, inventory levels, payroll reporting, A/P and A/R activities.
• Prepare current workbooks containing financial information by event type. Supervise preparation of NFP reports by event, and payroll reporting by event.
• Provide general office and clerical support: copying, filing, correspondence, telephone inquiries.
• Handle basic Human Resources functions: personnel file maintenance, answer employee inquiries regarding scheduling, facilitate job fairs and new hire orientation, maintain employee training logs, submit workers compensation claims and maintain OSHA log, basic report generation, respond to initial unemployment claims, interface with employees regarding basic employment issues.
• Relay any accounting, HR, employee relations, safety, policy or procedural concerns, and any situation that may result in disciplinary action, to management (Concessions Manager, Catering Manager, Executive Chef, Director of F&B) in a timely and responsible manner.
• All other duties as assigned by Director of F&B.

Qualifications