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Job Summary:

The Sr. Payroll Specialist will report to the Payroll Manager and is responsible for ensuring accurate, timely, and compliant payroll processing for our United States employees. This role will work closely with Accounting, HR, and external stakeholders to manage payroll operations, ensure compliance with federal, state and local tax agency regulations, and drive process improvements. The ideal candidate must possess excellent analytical skills and a background in Workday payroll and time-tracking systems.

Responsibilities:

• Manage end-to-end US semimonthly and biweekly payroll processing in Workday Payroll and ADP SmartCompliance.

• Verify employee working hours, overtime, and leave balances in compliance with local labor laws.

• Ensure compliance with local tax regulations, social security contributions, labor laws, and statutory reporting.

• Audit payroll transactions and stay up to date on legislation changes.

• Regularly reconcile payroll reports - ensuring alignment with Accounting, HR, and external providers.

• Support the Accounting team with payroll-related journal entries, tax filings, and cost reporting.

• Conduct regular audits of payroll and time-tracking data to maintain data integrity.

• Provide payroll analytics and insights on trends, compliance risks, and cost optimization.

• Act as the primary point of contact for payroll-related queries from employees.

• Work with Accounting, HR, IT, and external vendors to maintain system integrations and ensure smooth operations.

• Identify inefficiencies, propose automations, and contribute to system upgrades and integrations with various Workday modules and external vendors.

Requirements and Preferred Experience:

• Bachelor's degree in Accounting, Finance, Human Resources, or relevant job experience.

• Minimum of 3 years of relevant and progressive experience processing US payroll.

• Current CPP or FPC payroll designation is strongly desired.

• Proficiency in payroll systems - processing experience in Workday Payroll module preferred.

• Strong knowledge of local tax regulations, social security contributions, and labor laws across multiple countries.

• Hands-on experience managing time-tracking systems.

• Proven ability to handle end-to-end payroll processing, including compliance, tax filings, and data reconciliation.

• Strong Excel skills with the ability to perform data analysis, reconciliations, and report generation.

• Ability to conduct payroll audits, identify discrepancies, and ensure data accuracy.

• Proven ability to analyze payroll data, identify trends, and provide insights to Accounting and HR.

• Experience participating in payroll system implementations, upgrades, or integrations with HRIS/HCM platforms.

• Proven ability to improve payroll workflows, ensuring data accuracy and reducing manual efforts.

• Strong communication skills to liaise with employees, HR, Finance, and external payroll vendors.

• Ability to work in a fast-paced environment, managing competing priorities.

• High level of accuracy in processing payroll, tax filings, and compliance documentation.

• Flexibility to adapt to evolving payroll processes and technologies, willingness to enhance payroll expertise.

$70k - $100k

On target ranges above include base plus a portion of variable compensation that is earned based on company and individual performance.

The final compensation will be determined by a number of factors such as qualifications, expertise, and the candidate’s geographical location.

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