Executive Assistant

Job DetailsLevel: EntryJob Location: Corporate - Madison, WI 53718Position Type: Full TimeEducation Level: High SchoolCSM Companies, Inc. in Madison is seeking a talented individual for the Executive Assistant position! This position is ideal for an individual with administrative experience, a resourceful self-starter, have excellent attention to detail, and strong communication skills.  CSM values their employees and strives to offer opportunities for professional growth.

 

Responsibilities:


Assisting the executives, primarily the Chief Financial Officer, of the company
Responsible for coordinating and booking all travel arrangements for internal and external parties
Maintaining various calendars, scheduling meetings, preparing agendas and activities
Answer multi-line telephone and give information to callers, take messages, and transfer calls
Ordering and maintaining proper inventory of office supplies and office furniture


Primary Duties:


Routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files
Greet customers and guests, handle their questions and concerns quickly, efficiently and professionally
Plans, supervise, and coordinate all meetings and catered functions
Making copies of correspondence and other materials
Prepare and send out routine messages and schedules
Operating various office equipment and systems such as copiers, fax and postage machine, labeling software, and others
Prepare, send out, and distribute daily mail
Assist the marketing and accounting departments, including entering driver payroll sheets
All other duties as assigned

QualificationsRequirements:


High School Diploma required; Associate’s or Bachelor’s Degree preferred
3 - 5 years of administrative assistant experience, preferably executive level
Proficiency with Microsoft Word, Excel, PowerPoint, and Internet; ability to create and maintain databases and complex spreadsheets.
Must be a resourceful self-starter who can work independently and work on multiple projects at once with the ability to handle interruptions well
Must have absolute integrity, sound judgment, and an ability to maintain a high degree of confidentiality
Must be highly analytical and accurate with excellent attention to detail
Must have good organizational and time management skills, as well as, have the ability to meet deadlines with appropriate attention to detail in a fast paced, highly dynamic environment
Strong oral and written communication skills; must be comfortable speaking in front of groups
Must have a strong customer focus and demonstrate the ability to build relationships internally and externally with a focus on meeting or exceeding service expectations