STAFF ASSISTANT - 80039517

Requisition No: 841931 

Agency: Juvenile Justice

Working Title: STAFF ASSISTANT - 80039517

 Pay Plan: Career Service

Position Number: 80039517 

Salary:  $1,396.68 Bi-Weekly 

Posting Closing Date: 12/06/2024 

Total Compensation Estimator Tool

The Department of Juvenile Justice salutes our heroes.

We are honored to have the opportunity to support our nation’s veterans and their families.

We value the service given to our country and support the hiring of service members and military spouses.

LOCATION, CONTACT AND SALARY INFORMATION:

Location:  1090 US Hwy 17 South, Bartow, Polk County

Starting Salary: $1,396.68 Bi-Weekly (In accordance with current spending restriction, an internal promotion into the position will be filled at the minimum of the pay grade or up to 5% of the employee’s current rate, whichever is higher.)

Contact Person: Karen Ramsey, Administrative Assistant I, 863-412-6883

DESCRIPTION

Duties include handling incoming and outgoing mail, record management, operating or utilizing a variety of business and office machines, and other administrative duties to help manage the day-to-day operations for the Office of Administration.

Duties and Responsibilities:

Types correspondence, reports, legal documents, records, requisitions and other assignments from rough drafts notes and oral instructions utilizing computers and other standard business & office machines as directed by the unit supervisor.

Composes and signs routine, non-technical correspondence as designated.

Access Juvenile Justice Information System (JJIS) client database to determine assigned Juvenile Probation Officer (JPO).  Enter client data into Juvenile Justice Information System (JJIS) for all new referrals, case transfers, change in case status, termination and other actions as appropriate. Processes complaints received from the Juvenile Court, opens and maintains JJIS system on all juvenile referrals.  Utilizes the Criminal Justice Information System/Comprehensive Case Information System (CJIS/CCIS) and other computer databases as required.  Updates system on a daily basis.  

Receives and sorts incoming correspondence and bills, telephone messages, complaints inquire and to coordinate meeting schedules. To present a favorable impression of the Department of Juvenile Justice (DJJ) through utilization of proper office protocol and dress.

Greets visitors and directs them; receives and sorts incoming mail directing it to proper persons; timely answers phone following telephone procedures. Attends and records minutes for unit staff meetings.

Prepare and maintains closed files for archive (delinquency and Medical). Looks up all delinquency closed files to see if they are to be marked with red, orange or yellow dots.  Alphabetizes all closed files and places them in boxes. Makes a list of all closed files and places them in the Closed File Database.  Arranges pick-up and delivery to Headquarters’ Record Storage Warehouse.  Notifies Tallahassee of all Intake Records that need to be destroyed.  Handles all Public Records Requests.

Performs other job-related tasks as required for the safe operation of the facility.