Administrative Assistant

STG Inc

Regular

Pay Range: $20 - $25 per hour

Why choose us?

Our founding Company was established more than 50 years ago and has a legacy of welcoming new employees by providing competitive wages, flexibility, and premier health and wellness programs for you and your family.

What does STG Inc do?

STG Incorporated is part of the Calista Brice Line of Companies, proud subsidiaries of the Calista Corporation, an Alaska Native Corporation. STG performs construction and project management services throughout Alaska and beyond. We are recognized as innovative leaders in rural infrastructure solutions including specialty pile foundations, energy upgrades, and telecommunications.

What can you expect?

As the Administrative Assistant, you will work onsite in Anchorage, AK and will support the day-to-day accounting and administrative operations of STG Inc. You will serve as the first point of contact for visitors and callers and will be responsible for a variety of general clerical and administrative duties.

How will you do it?

• Greet visitors promptly in a professional and friendly manner.
• Answer multi-line phone calls and direct calls in a professional and friendly manner.
• Check main Company voicemail daily.
• Open, date stamp, distribute, and process all incoming mail.
• Scan, log, and electronically file all purchase orders.
• Maintain paper and electronic filing systems for the Company.
• Book travel and accommodation reservations for employees.
• Scan documents and save to shared server files.
• Enter data into Excel spreadsheets, Word documents, Smartsheet, and various other programs.
• Inventory, order, and stock office/kitchen products weekly.
• Keep common areas, primarily the kitchen area and conference rooms clean.
• Assist with set-up and clean-up for meetings and training in conference rooms.
• Assist with scheduling building/office repair and maintenance services.
• Support accounting and administrative staff and assist with special projects as needed.
• Coordinate incoming and outgoing inter-office paperwork.
• Provide administrative support to other positions within the Company as needed
• Work in a constant state of alertness and in a safe manner.
• Perform other duties as assigned.

Supervisory Responsibilities:

This position has no supervisory responsibilities.

Knowledge, Skills, & Abilities:

• Strong computer skills with the ability to navigate and research using the internet.
• Knowledge of Microsoft applications including Excel, Word, and Outlook.
• Ability to operate office equipment including multi-line telephone system, copier, scanner, fax machine, etc.
• Knowledge of basic office procedures (filing, answering phones, receptionist duties, supply ordering, etc.) to perform daily and reoccurring tasks.
• Professional phone etiquette and customer service skills, both internal and external.
• Organizational skills and the ability to multi-task and prioritize workload.
• Time management skills with the ability to work under pressure and meet deadlines.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to type 45 words per minute with accuracy and use a 10-key by touch.
• Ability to maintain a high level of accuracy and attention to detail.
• Ability to use discretion and maintain confidentiality.
• Ability to manage paper and electronic record keeping systems.
• Ability to accurately enter data into computerized systems.
• Ability to tactfully and effectively communicate with people at all organizational levels.

Who is STG Inc. looking for?

Minimum Qualifications:

• High School Diploma or GED equivalent required.
• One (1) or more years of office/administrative experience required.
• Work-related experience using Microsoft Office Suite (Excel, Word, Outlook).
• Ability to pass a drug and background screening.

Preferred Qualifications:

• Associate degree in Accounting, Finance, or Business-related field preferred.
• One or more years of accounting experience preferred.
• Work-related experience in the construction industry is preferred.

Working Environment:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  STG has a fast-paced multi-tasking office environment requiring a high degree of efficient and effective performance. The employee must exercise flexibility with rega