PTS Project Director

Description

Job Summary

The PTS Project Director manages staff and provides leadership, planning, coordinating, and administration for the PTS Disability Innovation Fund (DIF) Demonstration Project in order to achieve project objectives. The Project Director plays a key role in team coordination, risk management, problem solving, and communication with stakeholders, building constructive working relationships to support positive project results.

JOB RESPONSIBILITIES

The PTS Project Director will be responsible for the following core job duties:

1. Project Leadership & Oversight: Hire and supervise required staff to meet project goals. Provide leadership, planning, coordination, and administration for the DIF Demonstration Project to achieve objectives related to targets, budget, and quality. Maintain alignment with Lighthouse Louisiana’s mission and strategic goals. Collaborate with internal departments and external partners to ensure successful project implementation. Manage changes and updates to the project in collaboration with executive leadership. Resolve issues and make decisions to ameliorate conflict that may threaten the success of the project.

2. Stakeholder & Team Collaboration: Cultivate positive relationships with internal and external stakeholders. Coordinate with cross-functional teams to ensure project momentum, resolve issues, and support successful implementation. Provide weekly updates to the COO and collaborate with the Director of Workforce Development to develop and execute new services. Communicate with senior leaders and their teams to ensure staff awareness and collaboration to support project initiatives.

3. Grant Management & Financial Oversight: Develop and submit annual budgets and reports in collaboration with program and finance staff. Monitor and track grant-related expenditures to ensure alignment with approved budgets. Maintain organized records of applications, awards, and reporting documentation. Ensure compliance with grant terms, federal regulations, and Lighthouse financial policies. Prepare for financial audits and provide all required documentation.

4. Budget & Financial Planning: Analyze financial data to ensure cost-effectiveness and alignment with grant goals. Identify and mitigate financial risks and recommend budget realignments when needed. Participate in ongoing training and technical assistance related to grant financial activities.

5. Data & Evaluation: Monitor project progress and analyze data to ensure milestones are met. Provide monthly and quarterly reports for grant compliance. Coordinate with the independent evaluator and internal teams to support project evaluation.

6. Strategic Communication & Outreach: Collaborate with communications staff to implement the 5-year communication plan, update the website, and support outreach efforts. Speak with passion and professionalism when presenting the PTS Project to diverse audiences. Establish clear communication channels with grantors, project officials, and accounting staff regarding financial matters.

7. Documentation, Reporting, & Closeout: Maintain accurate documentation of project activities, financial

transactions, and evaluation data. Provide analysis and recommendations to improve project outcomes. Properly and timely close out the project by meeting all financial reporting requirements and coordinating with the CFO and program staff. 

8. Other Duties: Perform other duties as assigned by the COO to support the success of the PTS project and Lighthouse Louisiana’s mission.

Requirements

1. Education: Bachelor’s degree in accounting, finance, business administration, health, social science, or a closely related field preferred. Project Management Certificate preferred. Equivalent combination of education and experience (minimum 6 years) considered.
2. Special Knowledge/Skills: Strong working knowledge of standard accounting and financial practices. Ability to manage the financial aspects of multiple grants/projects and meet deadlines. Proficiency in MS Office Suite (Word, Excel, Outlook). Proficiency in NetSuite accounting software is a plus. Experience with CRM software (Salesforce preferred). Excellent oral and written communication skills. Strong analytical, organizational, and time management skills. Ability to interpret and apply grant rules and regulations. Ability to lead collaborative groups and work effectively with diverse stakeholders. Knowledge of best practices for project management, reporting, and compliance. Attention to detail and ability to manage confidential information.
3. Experience: Minimum of three years’ work experience managing complex projects, including budget management, contract oversight, reporting, and team coordination. Proven experience in financial or grant management required. Experien