Senior Accounting Assistant

JOB SUMMARY

Performs accounting functions in support of the GT organization in the areas of financial tracking, processing, and reporting requirements.  Provides general accounting support to the organization and assists with small projects and business processes as assigned.  Develops alternatives and solutions where guidelines are not available. Interprets internal policies and procedures and functions as a resource to others.  Works under limited supervision.

 

CANDIDATE PROFILE 

Education and Experience 

Required

• High School diploma or equivalent
• 4+ years administrative or clerical support experience
• Advanced Microsoft Excel skills (including ability to create and use advanced functions such as Vlookup, Pivot Tables, Graphs/Charts)

Preferred

• Associate/Bachelor’s degree, certification, or continuing education
• Experience in hospitality industry
• Experience in accounting function responsible for multiple units or departments

 

CORE WORK ACTIVITIES 

• Collects financial data from multiple sources; researches problems and responds to inquiries from both Finance Business Partners (FBPs) and IT leaders.
• Verifies mathematical accuracy of accounting documents and reports. Determines and makes appropriate corrections.
• Performs data entry into the tracker file utilizing spreadsheet, database or mainframe applications to develop detailed monthly actual results; reviews variances with department owners and clears any pending issues.
• Reconciles account discrepancies including complex accounts that contain specialized non-recurring transactions.  Identifies errors, assesses the impact of the error, and proposes corrections.
• Process journal entries to reclass expenses and accrue expenses. Verify accuracy of entries by analyzing edit reports. Make corrections as necessary.
• Process prepaid amortization schedules
• Facilitates/provides support during P&L meetings to review information and develop departmental critiques with GT leaders and FBPs.
• Compiles forecast information, analyzes variances, researches trends/issues and supports FBPs & GT tower leads.
• Provides support during budgets to gather data, develops cost estimates, prepares drafts, and reviews variances with assigned owners.
• Processes GT billing to various entities (such as FSSP and Servers & Storage), resolves any disputes and clears any suspense instances that may arise.
• Provides support for capital expenditure accounting to include invoice processing, project spend management, asset retirement, amortization, and capex forecasting & budgeting. 
• Processes approved invoices through Peoplesoft AP, manages vendor records (add / change / delete), clears aged balances and submits month end accruals.
• Assists in purchase order generation, tracks contracts & leases renewals in Marnics and audits invoices against SOW/contracts.
• Completes forms and templates (ex: new department or changes to department forms).
• Perform audit verifications as directed.
• Maintains filing systems within department; retrieves documents and responds to requests for information.
• May provide work direction to other permanent or temporary support staff associates.
• Complete accurate and timely financial information in appropriate systems (Tracker, Peoplesoft, On Demand, Marrstar, EPM, Apptio, Aestiva, etc.)
• Submits reports in a timely manner, ensuring delivery deadlines. 

   

The pay range for this position is $20.00 to $33.99 per hour. In addition, the position is eligible for an annual bonus.

Washington Applicants Only: Employees will accrue 0.04616 PTO balance for every hour worked and eligible to receive minimum of 7 holidays annually.

All locations offer coverage for medical, dental, vision, health care flexible spending account, dependent care flexible spending account, life insurance, disability insurance, accident insurance, adoption expense reimbursements, paid parental leave, educational assistance, 401(k) plan, stock purchase plan, discounts at Marriott properties, commuter benefits, employee assistance plan, and childcare discounts.  Benefits are subject to terms and conditions, which may include rules regarding eligibility, enrollment, waiting period, contribution, benefit lim