Support Specialist Executive

JOB LOCATION

15001 E Alameda Pkwy Aurora, Colorado 80012-1554

City of Aurora, Colorado

It is an exciting time to work for the City of Aurora, we're growing and looking for dedicated and collaborative individuals to join our team of talented and valued employees. Excellent organizations have a set of principles, or core values, that are used to implement their mission and vision. Those values represent the touchstone for the organization, guiding the decisions of the individuals and the organization. At the City of Aurora, we demonstrate our excellence by modeling the CORE 4 Values of: Integrity, Respect, Professionalism, and Customer Service, and we welcome all who share these values to apply.
 
Why Work for Aurora?

• Make a difference in the lives of real people every day
• Diverse community
• Competitive total compensation package
• Well-Funded General Employees Retirement Plan
• Light rail station minutes away
• On-site fitness center and overall employee well-being programs Internal educational programs to assist with career advancement
• Access to innovation workspaces

PRIMARY DUTIES & RESPONSIBILITIES

The hiring range for this position is $30.20-$37.75/Hourly.

This position will close on Friday, October 3rd, 2025. This position may close unexpectedly if we receive a sufficient pool of candidates.

OVERVIEW OF POSITION / DEPARTMENT
The Support Specialist Executive in the Chief’s Office provides high-level office and administrative support to law enforcement executives, senior leadership, and other department members. This critical role serves as a liaison between the department and key stakeholders, including the City Manager’s Office, Mayor and Council’s Office, and the City Attorney’s Office.

This role requires exceptional interpersonal skills, a high degree of professionalism, and the ability to maintain confidentiality at all times.

The position is directly supervised by the Manager of Executive Support in the Chief’s Office. It is a fully in-person role, Monday through Friday, between regular business hours, with the possibility of a flexible schedule at the discretion of the supervisor.

PRIMARY DUTIES & RESPONSIBILITIES

• Prepares, issues, and monitors departmental documents requiring technical and advanced knowledge of departmental functions

• Coordinates travel arrangements for Department personnel

• Processes Department personnel orders

• Administrative support to the Chiefs and Executive Staff

• Processes confidential information

• Maintains, tracks and reconciles monthly purchasing card transactions

• Takes, prepares and distributes minutes of meetings

• Schedules and maintains calendars of activities and meetings

• Schedules conference rooms

• Takes and transcribes dictation

• Develops and maintains complex record keeping and reporting systems

• Assists in researching, gathering, compiling and preparing a variety of materials for technical and analytical reports

• Receives and responds to requests for information including Council and Management requests

• Maintains, modifies, and updates database information for specialized departmental functions

• Assists in preparations for department special events

• Drafts, edits, proofreads and prepares correspondence

• Creates reports, graphs, and presentations, some of which may be confidential

• Provides additional complex administrative support

• Additional duties as assigned

MINIMUM QUALIFICATIONS & WORKING CONDITIONS

Education: 

• High school diploma or GED

Experience: 

• 3 years of executive level assistance experience including data entry and customer service experience

• Satisfactory completion of the previous progressions

Preferred Qualifications:

• Experience working in a judicial or law enforcement environment

Knowledge:

• Advanced Microsoft Office Suite

• Apps Training

• AIM training

• Knowledge of office practices and procedures

• Manual and computer filing systems

• Advanced knowledge of business English, spelling and math

• General office equipment, and personal computer with re