Business Process and Accountability Assistant

Special Instructions

This is an online only application
Thoroughly redact or block security sensitive information including social security number, date of birth, age, citizenship status, sex/gender, ethnicity, marital status and applicant photos from all documents. Failure to block such information will render the application ineligible. To see a sample, click here. All uploaded documents become part of the applicant’s application and are viewable to personnel involved in the hiring process.

Transcripts
Transcripts must be from an institution accredited by an accrediting agency recognized by the U.S. Department of Education or the Council for Higher Education Accreditation (CHEA).

Foreign transcripts
Applicants submitting employment applications with foreign transcripts must provide transcript equivalency documentation from an approved evaluation service. The evaluation service must be a member of the National Association of Credential Evaluation Services (NACES). The evaluation service links on the following site are provided by South Texas College for your convenience but are not affiliated with South Texas College: NACES Members

Job Description

General Statement of Job

The Business Process and Accountability Assistant provides administrative support to the Director of Business Process and Accountability and department staff by performing the following essential duties and other duties as assigned.

Specific Duties and Responsibilities

Essential Functions:

• Provides administrative support and assistance to members of the department.
• Provide front-desk coverage by managing incoming/outgoing mail and shipments and maintaining an organized office environment.
• Provide administrative support to the director including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, etc.
• Facilitate communications, plans, and follow-up on administrative matters.
• Assist in compiling information and resources required to perform and complete college-wide internal assessments.
• Assist in performing research on projects and assignments, as directed.
• Assist with compiling, typing, and tracking reports, as directed.
• Assist in completing projects and daily assignments.
• Solve problems, address concerns, and plan with great attention to customer service, project quality, and detail.
• Use various software applications, such as spreadsheets, Adobe, Microsoft Office, and Visio, to perform and complete projects and reports.
• Maintain files and reports of confidential materials.
• Respond to inquiries regarding policies, procedures, and programs; exercise sound judgment in referring individuals to the appropriate staff.
• Assist with annual budget development and subsequent preparation, including but not limited to monitoring the budget, tracking requisitions and purchase orders, and performing reconciliations.
• Monitor and maintain office supplies inventory and purchase orders, as needed.
• Process department staff travel arrangements, authorizations, vouchers, and applicable forms.
• Assist in planning meetings and work functions and maintain a calendar of events.
• Assist with organizing events and preparing presentations, handouts, and supporting documentation, as needed.
• Assist in the development of departmental procedures, guidelines, and policies.
• Prepare meeting agendas, perform research for meetings, and take minutes during meetings.
• Performs other duties as assigned.

Required Education and Experience

• High School Diploma or GED required. Associates Degree preferred.
• At least two (2) years of work experience in a professional work setting required.

Required Knowledge, Skills and Abilities

• Excellent oral, written and interpersonal communication skills.
• Strong computer skills with knowledge of Microsoft Office including, but not limited to, Word, Excel, PowerPoint, and Outlook, the Windows environment, and internet research skills.
• Good critical-thinking and problem-solving skills.
• Ability to prioritize, organize, and complete multiple tasks with attention to detail, within stated deadlines.
• Ability to work independently as well as a team player within department and with others.
• Demonstrated commitment to achieving the vision and mission of S