Who We Are:

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, and patient care conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of all.

At the AAMC, we are committed to supporting our employees with a comprehensive and competitive benefits package designed to promote well-being, professional development, and work-life balance. 

• Hybrid Work – Primarily remote roles with the ability to work across the U.S.

• Comprehensive Health & Wellness – Medical, dental, and vision coverage; wellness programs; and fitness reimbursement

• Generous Time Away – Paid time off, holidays, personal days, sick leave, paid parental leave and short‑ and long‑term disability benefits.

• Retirement & Financial Well-Being – 403(b) retirement plan with generous employer contributions and financial planning resources

• Family & Care Support – Backup care for children, elders, and pets, plus resources for families with specialized needs
• Learning & Purpose: Tuition reimbursement, professional learning and development opportunities and the chance to advance a meaningful mission.

Additional information can be found on our website.

• Schedules appointments, conference calls, and meetings

• Completes and processes reimbursement documentation for constituents

• Partners with CE leader and specialist to develop correspondence, presentations, and meeting agendas

• Takes meeting minutes and summarizes action items

• Provides technical (e.g., Microsoft Teams, Zoom meetings setup) and logistic (meeting rooms, catering, constituent travel arrangements, notetaking, etc.) support for meetings

• Communicates effectively with team leaders, directors, and specialists about status and progress of task completion

• Travels to professional development conferences to support logistics and onsite programming  as well as network with constituents.

Group Management & Operations:

• Works and collaborates with member services team to input and maintain accurate constituent records for multiple affinity groups

• Independently carries out extensive research as needed (including personal outreach to deans and CEO offices) to update/complete all membership records.

Group Communications Management:

• Drafts communication for, and communicates with, all levels of constituents.

• Manages multiple non-human mailboxes and virtual communities, if applicable.

• Updates and distributes constituent onboarding materials.

• Ensures successful distribution of group newsletters, updates virtual communities and websites, etc.

What you will bring to the role:

Required Qualifications:

• Associate's degree or equivalent experience.

• 5 - 7 years of related work experience.

Additional Minimum Experience:

• Minimum of three (3) years of experience in a complex and fast-paced organization and in handling multiple priorities.

• Strong oral and written communications skills, including ability to take notes, write meeting minutes and correspondence, proofread and write at a highly professional and technical level 

• Substantial experience managing calendars.

• Substantial experience with completing meeting logistics and travel arrangements.

• Excellent time