Project Coordinator, Furniture and Relocation

Job Summary:

This position supports the Project Manager in all phases of furniture and relocation projects and may lead small projects under the direct guidance of the Project Manager through consistent application of established project management concepts and internal processes. Responsibilities include coordinating contractors, collaborating with internal departments, creating project charters, estimating, scheduling, cost and schedule tracking, cost forecasting, project close, and lessons learned.  

Job Description:

• Analyze project scope to ensure it is complete and clearly defined, with assistance from the PM. 
• Assist in developing project estimates, using historical data. 
• Development of furniture seating plans, blank seating plans, emergency evacuation plans, and blank floor plans.  
• Evaluate move request forms and update floorplans to reflect changes.  
• Collaborate with Electrical, Mechanical, Civil, and Architectural Project Managers on designs.  
• Coordinate vendors performing Electrical, Mechanical, Civil, Architectural, IT infrastructure changes specific to reconfigurations related to restacking, space planning, or relocations.  
• Updating master stacking plans.  
• Assist in developing the project schedule, using existing project templates. 
• Convert and consolidate drawings supplied by vendors or building owners for projects and company space planning into department working standards. This includes adaptation and manipulation of furniture block plans, structural drawings as well as office/cubicle numbering.  
• Design, create, and maintain standard title blocks used in all floor plan drawings. Manipulate layer states, plot styles and scaling to achieve consistency across all drawings.  
• Maintain a central drawing repository.  
• Coordinate all activities required to successful complete staff relocations.  
• May be required to lead the above noted activities independently for less complicated projects, with assistance from the Project Manager. 
• Assist in Identifying and tracking all key activities and milestone dates. 
• Evaluate the regular schedule updates from the project team members to identify impacts on critical path activities.  
• Assist the Project Manager in evaluating impacts to the schedule due to scope changes. 
• Escalate issues to the Project Manager, as required 
• Ensure all key documents are in the central project file SharePoint site. 
• Assist in assembling, filing, and sharing of the lessons learned on the project. 
• Perform major storm restoration work and associated drills as assigned.   
• Follow all policies and procedures.   
• Other duties as required. 
• Must have strong understanding of financial analysis and accounting. 
• Demonstrated success managing multiple transactions and/or projects. 
•  Sound understanding of workplace laws, regulations and bylaws affecting building designs and furniture layouts. 
• Understanding of BOMA space measurements Knowledge of the Building Acts and Codes an asset. 
• Ability to work well with others as part of a