Payroll & Benefits Specialist

Description

Summary

We're seeking a proficient and resourceful Payroll & Benefits Specialist to support our Human Resources department. The Payroll & Benefits Specialist will have administrative and strategic responsibilities and perform essential functions associated with the company's payroll and benefits programs. 

Requirements

Responsibilities/Duties:

Payroll

• Review timecards and verify accuracy. Communicate with managers to resolve time card issues. 
• Implement bi-weekly and monthly payroll processing utilizing our HRIS (Paylocity) to ensure timely and accurate processing of payroll transactions, including salaries, commissions, bonuses, benefits, garnishments, taxes, and other deductions.
• Ensure accurate and timely processing of payroll updates, including new hires, terminations, and changes to pay rates and benefits.
• Prepare and maintain accurate records and reports of payroll transactions.
• Ensure compliance with federal, state, and local payroll, wage, and hour laws and best practices.
• Prepare accurate monthly, quarterly, and annual account reconciliations.
• Address and resolve employee complaints and inquiries relating to timesheet and payroll matters.
• Provide employee verifications to external sources, i.e., loan verification.
• Manage paid time off (PTO) for all employees.
• First-line contact for all employees regarding PTO, benefits, payroll deductions, OT, pay, etc. 

Benefits

• Administer employee benefits programs, such as health, dental, vision, accident, disability, life insurance, and 401(k).
• Conduct benefits orientations and explain the benefits enrollment portal.
• Ensure benefits changes are entered appropriately in the payroll and payroll deductions are accurate.
• Verify the calculation of the monthly premium statements for all insurance policies. 
• Reconcile all monthly benefits invoices to ensure billing accuracy and verify employee benefit elections and deductions are correct.
• Resolve administrative problems with the carrier representatives.
• Resolve any employee benefits-related issues.
• Prepare and set up meetings to help employees obtain information and understand company benefits and other related incentive programs. 
• Ensure distribution of required employee notices.
• Assist employees regarding benefits and payroll inquiries.
• Manage employee enrollments and life changes.
• Processes and administer all leave-of-absence requests and disability paperwork: medical, personal, disability, and FMLA. 
• Track and manage missing benefits deductions during employee leave of absence.
• Coordinate workers' compensation claims with third-party administrators. Follow up on claims.

Experience and Qualifications:

• 3-5 years of in-depth payroll processing experience
• Extensive knowledge of the payroll function, including preparation, balancing, internal control, and payroll taxes
• Comprehensive understanding of employee benefits and applicable laws
• The ability to interact with staff at all levels of the organization and outside professionals and service providers
• Ability to handle sensitive information and maintain confidentiality
• Proficient in the Microsoft Office Suite 

 Skills:

• Highly organized and efficient worker; skilled at multi-tasking
• Ability to work effectively with minimal supervision
• Strong analytical and problem-solving skills
• Attention to detail and strong numerical competence
• Excellent written, verbal, and interpersonal communication abilities