Construction Operations Assistant

Company Overview

Asset Living is a third-party management firm with a proven partner in fostering thriving communities nationwide. Founded in 1986, Asset Living has decades of experience delivering exceptional value to our partners. Since the beginning, our undeniable passion has driven our organic growth from a small property management firm to one of the most trusted allies in real estate. Asset Living's growing portfolio includes a multitude of properties across the country that span the multifamily, single-family home rentals, affordable housing, build-to-rent, active adult, and student housing divisions.  

Asset Living is a fast-growing company made up of talented individuals from diverse backgrounds that differentiate us and help us drive innovation and results for our clients and communities across the US. At Asset Living, we wholeheartedly believe 'Together We Lead, Together We Succeed. We empower each other to lead by example, collaborate, and evolve – inspired by our belief that we can continually improve as individuals and as an organization. Together, we create an environment where every voice is heard, every idea is valued, and every individual experiences opportunities to grow as our company grows. When you join Asset Living, you become part of a dynamic team that thrives on unity, unique talents, and a universal culture of winning.   

Recognized as one of the nation's Best and Brightest Places to Work and ranked in the NMHC top 50 professionals, join Asset Living because of its reputation as the most trusted partner in real estate, workplace culture, and growth opportunities. Asset Living is a member of The Institute of Real Estate Management (IREM) and is recognized as an Accredited Management Organization (AMO). Together, we lead the way, and together, we achieve excellence in all that we do. Join a workplace where success is a collective journey and leadership is a shared responsibility.  

Construction Operations Assistant

The Construction Operations Assistant provides vital support to ensure the efficient operation of the Construction Operations division. They perform a variety of administrative tasks, including preparing contracts, closing out projects, account coding, organizing files, and supporting Construction Operations team with special projects as needed.

Essential Duties & Responsibilities

• Contract Preparation:  Prepare contracts and construction management agreements using Microsoft Office or cloud-based programming. Follow through with execution via manual transmission or DocuSign and distribution of executed contracts.
• Project Close-Out:  Send vendor notification of project close-out and follow up to ensure final documentation is received and bank accounts are closed. 
• Vendor Management:  Confirm current registration and approval within vendor management system.
• Document Preparation: Prepare, proofread, and edit documents, and reports as needed.
• Filing & Organization: Organize and maintain both physical and digital files, ensuring proper documentation and easy retrieval.
• Data Entry: Input and update data in company databases, systems, or spreadsheets with high attention to accuracy.
• Project Assistance: Support Construction Operations team with specific projects as needed.
• Travel Arrangements: Occasionally organize travel itineraries, including booking flights, accommodations, and transportation, as well as handling expense reports.

Education & Experience

• High school diploma or equivalent required; an associate or bachelor's degree is a plus. 
• 1-3+ years of experience in an administrative or clerical role. Experience in specific industries (e.g., construction, legal, or finance) can be a plus. 
• Excellent verbal and written communication skills to interact professionally with internal teams and external contacts.
• Strong ability to multitask and prioritize tasks efficiently in a fast-paced environment.
• High level of accuracy and attention to detail in completing tasks such as data entry, document review, and filing.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment (e.g., copiers, printers).
• Ability to manage multiple deadlines and complete tasks on time.
• Strong ability to identify issues and find solutions proactively.
• Ability to maintain confidentiality, handle sensitive