Administrative Assistant

Bethel University is a leader in Christ-centered higher education with approximately 4,700 students from 50 states and 32 countries enrolled in undergraduate, graduate, seminary, and adult education programs. Based in St. Paul, Minnesota, Bethel offers bachelor's and advanced degrees in nearly 100 fields. Educationally excellent classroom-based and online programs equip graduates to make exceptional contributions in life-long service to God and the world.

Bethel University’s Christ-centered mission includes a commitment to equal educational opportunity and equal employment opportunity. Bethel does not unlawfully discriminate on the basis of race, color, creed, national origin, sex, marital status, disability, status with regard to public assistance, familial status, or age in its admissions, educational programs, or employment practices.

About the role

Join our academic community as an Administrative Assistant supporting the College of Arts & Sciences and Education. This dynamic position is perfect for a highly organized multi-tasker who loves variety, as you will manage everything from daily clerical duties and expense tracking to coordinating student event transportation with external vendors.

This role isn't merely managing schedules and paperwork; you will play a vital part in Bethel’s mission to educate and equip students in a Christ-centered community. As a core member of our staff, you serve as a minister of the gospel by fostering a highly organized, supportive, and welcoming environment where faculty can teach and students can thrive.

What you'll do

Administrative Duties – 75%

• Provides administrative clerical support for assigned managers and directors.
• Establishes proper company record retention guidelines and assure proper record filings.
• Receives and obtains approval for expense reports.
• Approves and tracks various invoices.
• Tracks and approves department and manager/director bills.
• Tracks credit cards and makes bank deposits as required.
• Enters AR cash receipts into computer.
• Acts as backup for other Administrative Assistants.

Department Specific Duties - 25%

• Executes various duties assigned by specific manager/directors’ areas of work.

Qualifications

Required Education

High School Diploma or Equivalent

Preferred Education

Associate’s degree

Required Experience

No prior experience.

Preferred Experience

1+ years of related experience.

Additional Responsibilities:

Bethel’s mission is to educate and equip students to lead lives of impact through transformative academics in a Christ-centered community. Bethel’s employee community plays a central role in developing our students as whole and holy persons. To carry out this mission, Bethel uses the foundation of our guiding documents, the Affirmation of Faith, Community Covenant, and Key Policies. Bethel expects all employees to actively participate in creating our Christ-centered community by agreeing with and abiding by our core beliefs in the Affirmation of Faith and supporting all other beliefs as Biblical, responsible, and thoughtful approaches while avoiding dissension and divisiveness. Employees teach and mentor students and help one another uphold our Community Covenant commitments.  As a result of these expectations, all University employees act as ministers of the gospel of Jesus Christ by actively partnering with the University to carry out its mission and foster Bethel’s Christ-centered covenant community.

Other Duties: The essential functions, tasks and responsibilities of this position may change from time to time. Bethel University reserves the right to add or omit duties and responsibilities at the discretion of the University or its leadership. Additional tasks or duties required of the position, will be communicated to the incumbent with specificity to ensure the employee may perform their role with complete understanding. This job description is intended to describe the general level of work being performed; it is not