Manager, Grants and Finance

Overview

Third Sector New England, Inc. (TSNE) (tsne.org) is working to build a more just, equitable society. We do this by providing capacity building services, consulting and training services, and operational support for hundreds of nonprofits, foundations, community-based groups, and others working for social change. We are partners and colleagues working collaboratively to support areas critical for organizations, including  property management, leadership development and support, finance and accounting, human resources, and organizational development. We live by our values as an organization, and are committed to identifying, including, and valuing the unique skills, perspectives and knowledge of each member of our team.

About our Values:

• Justice - A just society is one in which all people have the dignity, resources, power, and self-determination to fully thrive. We seek to create a more just world in all of our work.
• Progress - We commit our resources, expertise, and energy to delivering high quality support and services that make movement toward a more just world possible.
• Impact - We work collaboratively with others to build the capacity and sustainability of organizations who work toward social good.

Responsibilities

The Grants and Finance Manager (GFM), works with a portfolio of Fiscally Sponsored Organizations (FSOs) in alignment with our Fiscal Sponsorship Agreement and is a member of the Finance and Accounting Team. For each FSO in their portfolio, the GFM leads a cross-functional (HR, Legal, Accounting, Finance) group, ensuring internal coordination, communication, and collaborative problem-solving. For their FSOs, the GFM provides strong client relations, pre-award and post-award grants and contracts management, and financial reporting, advising, and management. GFMs work to ensure fiscal health, full-cycle grants administration, and compliance with all requirements and regulations in order to help FSOs build their financial capacity and advance their missions. The GFM provides services that are timely, accurate, and effective while building positive and productive relationships with FSOs. Lastly, the GFM supports both internal and FSO capacity building efforts.

Essential Functions

Grants and Contracts Management – 40%

• Pre-Award
  • Review grant and fee for service proposals and ensure budget alignment and accuracy.
  • Vet subrecipients and subcontractors; lead risk assessments for subrecipients of federal awards.
  • Manage and submit federal applications on behalf of FSOs.
• Post-Award
  • Review and approve new grant and fee for service award agreements.
  • Determine revenue recognition and billing plan for fee for service contracts.
  • Set up new awards and budgets in our systems, with assistance from the Grants and Finance Associate(s).
  • Ensure compliance with funder requirements and applicable regulations; escalate compliance issues or legal questions.
  • Monitor spending against budgets and restrictions; plan and manage payroll allocations and administrative allocations based on availability and allowability.
  • Complete journal entries and justifications as needed to make adjustments.
  • Review and approve AR billing invoices.
  • Monitor subawards and review their reports; assess sub-award risks.
  • Prepare financial reports for grants and contracts with support from Grants and Finance Associate.
  • Ensure grants are closed out on an accurate and timely basis.

Fiscal Sponsorship: Organizational Financial Management and Client Relations – 40%

• Review FSO expenses for accuracy, availability of funding, compliance, and allocations to funding sources and programs (AP transactions, expense contract requests, personnel increases).
• Work with Fiscal Sponsorship Accountant to ensure timely and accurate processing of payables, receivables, deposits and billing.
• Review FSO annual budgets and assist with financial plans.
• Prepare and distribute monthly financial reports with analysis for FSOs.
• Plan and lead monthly finance/accounting check ins and biannual team meetings with FSOs.
• Help FSOs to understand their financial statements and implications of financial decisions through analysis and projections.
• Analyze and monitor FSO cash balances to ensure adequate reserves. Escalate potential challenges and recommend solutions to address cash balance issues.
• For each FSO, lead a cross-functional (HR, Legal, Accounting, Finance) group, ensuring internal coordination, communication, and collaborative problem-solving around FSO issues and deliver