Administrative Assistant to the Dean of the College

JOB TITLE: Administrative Assistant to the Dean of the College 

DIVISION: Academic 

SUPERVISOR: Dean of the College 

I.    PURPOSE OF THE JOB 

The Administrative Assistant to the Dean of the College provides administrative assistance and support to the Dean of the College and their team. This is a full-time position that requires excellent organizational, communication and interpersonal skills, as well as a strong attention to detail and the ability to handle multiple tasks. 

II.    ESSENTIAL FUNCTIONS AND RESPONSIBILITIES  

• Provide administrative assistance to the Dean of the College, including tasks such as telephone, mail, calendar, correspondence, filing, appointments, travel, drafting correspondence, reports, presentations, agendas, etc. 

• Serve as receptionist and initial contact for all students, faculty, staff and visitors 

• Complete special projects as assigned by the Dean of the College or other members of the senior leadership team 

• Serve as a liaison between the Office of the Dean of the College and other departments and offices across Southeastern 

• Manage travel arrangements and logistics for the Dean of the College, including preparing travel reports and expense reports 

• Maintain College office budget, processing purchase orders and reimbursements 

• Prepare agenda and meeting materials for the College area faculty meetings 

• Take minutes for the College area faculty meetings 

• Arrange logistics for prospective faculty interviews and correspondence 

• Assist with College Institutional Effectiveness, SBC, and Board of Trustees documents/reports 

• Coordinate College Office events such as the Travers Excellent in Writing Award Ceremony, Christmas party, etc. 

• Manage all incoming calls, emails, mail, and communication with faculty, prospective faculty, staff, students, prospective students, visitors, and other related persons or vendors as it relates to the College 

• Submit and manage work orders for the College Office 

• Assist the Dean of the College with Classes and Students as needed/requested 

                i. Set up the CampusNet page for all courses 

                ii. Revise Syllabi and Course Schedules as needed 

                iii. Assist with student communications, meetings, and management of coursework 

                iv. Create and maintain PowerPoint presentations and other materials for classes 

                v. Manage classes on CampusNet, uploading syllabi, managing quizzes and exams, grade book, etc. as needed 

                vi. Communicate with course graders as needed 

III.    OTHER DUTIES & REPONSIBILITIES

• Assist the Associate Deans of the College with tasks specific to their ADOC roles  

• Manage subscriptions and memberships for the Dean of the College as needed 

• Provide additional office support as needed/requested by the Dean of the College 

IV.    SUPERVISORY RESPONSIBILITIES 

• N/A