zzzExecutive Administrative Assistant - Laurel Oak

Laurel Oak Country Club is excited to announce an exceptional career opportunity of Executive Administrative Assistant.

Laurel Oak Country Club is a distinctive family-oriented private county club situated within the gates of Laurel Oak Estates in Sarasota Florida. With two exceptional courses, designed by Rees Jones and Gary Player, consistently ranked the best in our market and combined with an incredible clubhouse, club amenities, engaging family activities and a vibrant social atmosphere; Laurel Oak County Club represents the best of private club lifestyle for its Members and Guests.

For the Members of Laurel Oak, the 45,000 square foot clubhouse, newly renovated Lounge & Lounge Patio, Men’s, and Women’s Locker Rooms, provide an abundance of space and opportunity to enjoy all aspects what our Club has to offer. Each day is filled with a buzz of activity as our golf and tennis groups finish daily games, and social groups get together for cards and morning book club readings, all of whom are here to enjoy their benefits of membership. The culinary scene at Laurel Oak covers a variety of offerings that cater to the needs and preferences of our Membership, while also focusing on innovation and constant pursuit of the "Wow Factor". From themed action stations, club traditions and à la carte dining to multi-course specialty dinners, private events and non-member events, we accept the challenge of exceeding the expectations of a very diverse audience.

At Laurel Oak, one of the significant pillars of our success is the culture of our team members and how that translates to the social environment of our club and membership. We cherish every opportunity to create an exceptional experience for our members and guests. The Food & Beverage department is the one amenity that impacts all categories of membership and therefore, is at the forefront of executing our Club Vision.

Laurel Oak Country Club is the premier, private, family-oriented club in Southwest Florida, presenting our membership with a relaxed and comfortable sense of community while offering superior amenities, facilities, and social programming. While providing the highest service standards with uncompromising attention to detail, our goal is to enrich experiences and enrich your life.

Salary: $75K - $80K, dependent on experience

Full health care benefits package, including medical, dental, and ancillary insurance,401k and paid time off.

Our Culture and Values provide Team Members with a rewarding lifestyle and work/life balance.

Job Purpose of Position:

Provides administrative support to the General Manager/Chief Operating Officer and interfaces with other executive staff members as needed. Entrusted to oversee highly confidential information often critical in nature. Interfaces with high-level internal/external contacts requiring considerable discretion, diplomacy, and initiative. Assists with Board meetings, special projects and creates reports to support the COO. Provides support of Hampton Golf’s commitment to excellent customer service by facilitating communication and relationship-building with our Membership, Clients and Management team.

Key Responsibilities and Essential Functions:

• Provide administrative support to the General Manager/Chief Operating Officer in a professional manner, maintaining the confidentiality of the business of the Office.
• Coordinate and monitor the General Manager/Chief Operating Officer calendar of meetings and events, setting and confirming appointments.
• Draft correspondence in a professional manner an array of topics based on the direction of the General Manager/COO.
• Prepare and attend meetings with the General Manager/COO providing meeting materials in advance, meeting arrangements, agenda production and the writing of minutes. Transcribe and distribute minutes of meetings as required.
• Create PowerPoint presentations for Board Meetings or within our Club Portfolio based on the direction of the General Manager/COO.
• Coordinate travel arrangements including hotel reservations and the purchase of airline tickets. Create and maintain the schedule for all trips including meetings, logistics, and events.
• Prepare agendas, meeting rooms and materials for all meetings involving the General Manager/Chief Operating Officer.
• Assist all departments with marketing requests, ensure all requests are filled out correctly, double check all current marketing for correct information.
• Manage social media accounts for the Club, crafting engaging content to showcase our events, promotions, and golf course highlights.
• Interact with our online community, responding to inquiries, comments, and messages professionally and promptly.
• Monitor so