Admin Services Coordinator - Safety & Security

The University of Iowa Health Care department of Safety and Security is seeking an Administrative Services Coordinator to perform and coordinate administrative work such as examining and evaluating data requiring a knowledge of both assigned and related work areas. We are looking for a person to support our administrative office including human resource and financial functions.

The successful candidate must be highly organized, have strong communication skills, be a team player and be willing to go the extra mile to assure all functions are completed in timely and professional manner. This person is required to manage multiple priorities and have strong problem-solving skills.

Operational Support:

• Support the daily operations of the Safety and Security office including coordination of specialized events and activities, monitoring appropriateness of expenditures, and change policies and procedures.
• Make decisions and exercise a moderate level of autonomy while typically performing administrative support/management responsibilities for the Safety and Security Director and administrative staff including managing schedules, correspondence, and travel arrangements.
• Assist in coordination/preparation of strategic plans in support of the Director and Safety Manager by establishing guidelines, reminding contributors, proof, read, and edit.
• Maintains effective working relationships with internal staff and our customers.

Information Management/Communications Management:

• Serves as a contact for Safety and Security, responds to inquiries, maintains records for key and door access.
• Serves as liaison for inquiries regarding interpretation of policies and procedures.
• Prepares and administers correspondence and maintains records (meeting minutes, reports, etc.) in an organized manner for easy retrieval to document Program development and events.
• Compile data and reports for department or institutional meetings.
• Maintain records/policies and procedures on our shared drive and intranet.
• Assists in coordination of reports, as well as other documents
• Utilize Tableau and MS Office Suite programs such as Outlook, Word, Power Point, and Excel for data and communications.

Financial Responsibility:

• Initiate purchasing requests for supplies and equipment.
• Perform monthly P-Card reconciliation 
• Assists in monitoring accounts/expenditures and reviewing financial statements.
• Inventory of non-capitalized and capitalized equipment.

Strategic Planning:

•  Assist in the coordination of strategic plans in support of department leadership.

Human Resources:

• May provide functional and/or administrative supervision of staff.

   

   

The University of Iowa Health Care—recognized as one of the best hospitals in the United States—is Iowa's only comprehensive academic medical center and a regional referral center. Each day more than 12,000 employees, students, and volunteers work together to provide safe, quality health care and excellent service for our patients. Simply stated, our mission is: Changing Medicine. Changing Lives.®

Percent of Time: 100%

Pay Level: 2B

Benefits Highlights:

• Regular salaried position located in Iowa City, Iowa
• Fringe benefit package including paid vacation; sick leave; health, dental, life and disability insurance options; and generous employer contributions into retirement plan
• The University of Iowa offers a generou